Remote Executive Assistant - Proactive & Organized

Simera; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Simera in San Francisco seeks a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, coordinate meetings, travel, and daily tasks with discretion and reliability.

The ideal candidate is detail-oriented, resourceful, and able to handle confidential information while multitasking in a fast-paced environment. Strong communication skills and proficiency with Google Workspace or Microsoft Office are essential.

Qualifications

• Experience providing executive-level administrative support.
• Ability to manage calendars, emails, and tasks with discretion.
• Strong written and verbal communication skills.
• Proficiency with productivity tools (Google Workspace or MS Office).

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and follow up.
• Monitor emails, messages, calls, and communications.
• Prepare documents, reports, presentations, and materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Assist with expense tracking, invoices, and records when required.
• Coordinate with internal teams, clients, service providers, and external contacts.
• Maintain organized digital files, contacts, and records.
• Support personal and professional projects and ensure timely completion.

Skills

Calendar management

Email & communication

Organization

Time management

Attention to detail

Proactive problem-solving

Multitasking

Discretion

Google Workspace

Video conferencing

Independent work

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

Simera in San Francisco seeks a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, coordinate meetings, travel, and daily tasks with discretion and reliability.

The ideal candidate is detail-oriented, resourceful, and able to handle confidential information while multitasking in a fast-paced environment. Strong communication skills and proficiency with Google Workspace or Microsoft Office are essential.