Executive Personal Assistant – Proactive & Discreet Support

Simera; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role focuses on managing calendars, coordinating meetings and travel, and keeping daily tasks on track with discretion and reliability.

The successful candidate will handle emails, prepare documents, organize files, and liaise with clients and service providers. A proactive, detail‑oriented communicator who can manage multiple priorities in a fast-paced

Qualifications

• Previous experience as Personal Assistant or similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Strong ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and support senior professionals effectively.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.

Skills

Communication

Organization

Time management

Detail orientation

Discretion

Proactive

Multitasking

Professional communication

Tools

Google Workspace

Microsoft Office

Calendar management

Video conferencing

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role focuses on managing calendars, coordinating meetings and travel, and keeping daily tasks on track with discretion and reliability.

The successful candidate will handle emails, prepare documents, organize files, and liaise with clients and service providers. A proactive, detail‑oriented communicator who can manage multiple priorities in a fast-paced