Remote Executive & Personal Assistant

Simera; San Francisco (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, proactive multitasking, and meticulous calendar and communications management to keep daily operations running smoothly.

Responsibilities include arranging travel, preparing documents and reports, coordinating meetings, and managing emails and tasks with professionalism.

Qualifications

• Excellent verbal and written communication.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent prioritization and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Highly proactive and resourceful approach.
• Strong follow-up and task-management abilities.
• Professional and polished communication style.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using calendars, email, spreadsheets, video conferencing, and other digital tools.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Skills

Calendar management

Communication

Organization

Discretion

Multitasking

Proactivity

Confidentiality

Remote work

Independent worker

English proficiency

Tools

Google Workspace

Microsoft Office

Video conferencing

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, proactive multitasking, and meticulous calendar and communications management to keep daily operations running smoothly.

Responsibilities include arranging travel, preparing documents and reports, coordinating meetings, and managing emails and tasks with professionalism.