Executive Personal Assistant - Proactive & Discreet

Simera; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, proactive multi-tasking, and strong communication.

You will manage calendars, emails, travel, documents, and coordination with internal teams and external contacts, while maintaining confidentiality and delivering reliable day-to-day support.

Qualifications

• Experience as Personal Assistant, Executive Assistant, Administrative Assistant, Virtual Assistant, or similar role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Ability to handle confidential/sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and a setup suitable for remote work.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Skills

Communication

Organization

Attention to detail

Prioritization

Problem-solving

Proactivity

Follow-up

Independent work

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, proactive multi-tasking, and strong communication.

You will manage calendars, emails, travel, documents, and coordination with internal teams and external contacts, while maintaining confidentiality and delivering reliable day-to-day support.