Executive Personal Assistant | Proactive Scheduling

Simera; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role focuses on managing calendars, communications, and daily tasks with discretion and efficiency.

The ideal candidate will be detail-oriented, resourceful, and able to handle multiple priorities while maintaining confidentiality and professionalism in a remote-capable environment.

Qualifications

• Experience in Personal Assistant/Executive Assistant or similar role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Ability to handle confidential and sensitive information.
• Capable of working independently and supporting senior professionals.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Assist with expense tracking, invoices, payments, and administrative records.

Skills

Calendar management

Email management

Organizational skills

Discretion

Multitasking

Research

Documentation

Problem solving

Communication

Remote work

English proficiency

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role focuses on managing calendars, communications, and daily tasks with discretion and efficiency.

The ideal candidate will be detail-oriented, resourceful, and able to handle multiple priorities while maintaining confidentiality and professionalism in a remote-capable environment.