Executive Personal Assistant — Organized, Proactive Support

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. This role requires discretion, resourcefulness, and the ability to manage multiple priorities while ensuring schedules, communications, appointments, and daily tasks are handled efficiently.

You will coordinate calendars, travel, meetings, and documents, maintain confidential information, and work with internal teams and external contacts.

Qualifications

• Previous experience as Personal Assistant, Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Strong ability to handle confidential and sensitive information.
• Strong communication and interpersonal skills.
• Reliable internet connection and a suitable setup for remote work.
• English proficiency is required if the position involves communicating with English-speaking clients, executives, or stakeholders.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Skills

Verbal communication

Organizational skills

Attention to detail

Multitasking

Problem solving

Proactivity

Follow-up

Professional communication

Calendar management

Independent work

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. This role requires discretion, resourcefulness, and the ability to manage multiple priorities while ensuring schedules, communications, appointments, and daily tasks are handled efficiently.

You will coordinate calendars, travel, meetings, and documents, maintain confidential information, and work with internal teams and external contacts.