Proactive Administrative Specialist for Complex Projects

Aspen Technical Staffing, Inc.; Ontario (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

Aspen Technical Staffing, Inc. is seeking a highly organized Administrative Assistant for a contract-to-hire opportunity in Ontario, OR. This role involves providing comprehensive administrative support, managing project files, scheduling meetings, and preparing reports using Microsoft Office Suite. The ideal candidate has 3-6 years of experience in a fast-paced environment, strong organizational skills, and excellent communication abilities. An Equal Opportunity Employer, the company promotes diversity in its hiring process and offers a supportive application process.

Qualifications

• 3-6 years of administrative or clerical experience supporting complex projects.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support services to a large organizational unit.
• Coordinate project files and maintain accurate records.
• Schedule meetings and arrange travel logistics.
• Prepare and distribute reports and presentations using Word and PowerPoint.
• Maintain data for the Cross Connection Program including test reports.
• Analyze situations and apply established procedures to find solutions.
• Support multiple assignments while balancing competing priorities.

Skills

Proficiency in Microsoft Office Suite

Experience with Adobe tools

Strong organizational abilities

Excellent written and verbal communication skills

Problem-solving skills

Ability to work independently

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe tools

Job description

Aspen Technical Staffing, Inc. is seeking a highly organized Administrative Assistant for a contract-to-hire opportunity in Ontario, OR. This role involves providing comprehensive administrative support, managing project files, scheduling meetings, and preparing reports using Microsoft Office Suite. The ideal candidate has 3-6 years of experience in a fast-paced environment, strong organizational skills, and excellent communication abilities. An Equal Opportunity Employer, the company promotes diversity in its hiring process and offers a supportive application process.