Administrative Assistant

Aspen Technical Staffing, Inc.; Ontario (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

Aspen Technical Staffing, Inc. is seeking a highly organized Administrative Assistant for a contract-to-hire opportunity in Ontario, OR. This role involves providing comprehensive administrative support, managing project files, scheduling meetings, and preparing reports using Microsoft Office Suite. The ideal candidate has 3-6 years of experience in a fast-paced environment, strong organizational skills, and excellent communication abilities. An Equal Opportunity Employer, the company promotes diversity in its hiring process and offers a supportive application process.

Qualifications

• 3-6 years of administrative or clerical experience supporting complex projects.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support services to a large organizational unit.
• Coordinate project files and maintain accurate records.
• Schedule meetings and arrange travel logistics.
• Prepare and distribute reports and presentations using Word and PowerPoint.
• Maintain data for the Cross Connection Program including test reports.
• Analyze situations and apply established procedures to find solutions.
• Support multiple assignments while balancing competing priorities.

Skills

Proficiency in Microsoft Office Suite

Experience with Adobe tools

Strong organizational abilities

Excellent written and verbal communication skills

Problem-solving skills

Ability to work independently

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe tools

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant for a contract-to-hire opportunity with our client in Ontario, OR. This role provides comprehensive administrative and staff support to a large department, helping ensure smooth day-to-day operations and successful project execution.

This position is ideal for a proactive professional who thrives in a fast-paced environment, can manage multiple priorities, and exercises sound judgment while working both independently and collaboratively.

Location and Duration

Location: Ontario, OR

Duration: Contract-to-Hire

Key Responsibilities

• Provide a wide range of administrative and staff support services to a large organizational unit
• Coordinate project files, manage information flow, and maintain accurate records
• Schedule meetings, arrange travel, and support meeting planning logistics
• Prepare, format, and distribute reports and presentations (monthly, quarterly, and annual) using Word and PowerPoint
• Maintain and input data for the Cross Connection Program, including:
  • Test reports
  • Notices for testing
  • Failure-to-test notifications
• Analyze routine situations and apply established procedures to determine appropriate solutions
• Adapt processes and workflows as needed to meet team and project objectives
• Support multiple ongoing assignments, balancing competing priorities effectively

Preferred Qualifications

• High School Diploma or equivalent
• 3–6 years of administrative or clerical experience supporting complex projects or programs

Required Skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with Adobe tools
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Strong attention to detail and problem-solving skills
• Comfortable navigating internet and intranet systems

What We're Looking For

• A self-starter who takes initiative and ownership of tasks
• Ability to manage complex, detail-oriented work with accuracy
• Strong interpersonal skills and a collaborative mindset
• Desire to grow professionally and take on new challenges

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.