Proactive Administrative Assistant - Multi-Office Support

Environmental Science Associates, Inc.; Bend (OR); On-site; USD 25,000 - 33,000; Part time

Job summary

Environmental Science Associates (ESA) is seeking a part-time Administrative Assistant to support operations for the Portland Office and regional requests. The role requires 2+ years of administrative experience, an associate degree or equivalent, and travel to Portland, OR and Bend, OR as needed.

You will manage calendars, prepare documents, and coordinate office activities with teams across multiple groups in a fast-paced environment.

Qualifications

• Two years of professional experience in an administrative support role supporting multiple groups or managers.

Responsibilities

• Support administrative operations for the Portland, OR and Bend, OR offices.
• Create Word, Excel, and PowerPoint documents; edit and proofread communications.
• Manage calendars, schedule meetings, and coordinate travel.
• Provide customer service and coordinate with multiple groups in a fast-paced environment.

Skills

Office Suite

Outlook

Excel

Word

PowerPoint

Teams

Zoom

Calendar management

Communication skills

Customer service

Education

Associate degree

Tools

Outlook

Teams

Zoom

Copier / office equipment

Job description

Environmental Science Associates (ESA) is seeking a part-time Administrative Assistant to support operations for the Portland Office and regional requests. The role requires 2+ years of administrative experience, an associate degree or equivalent, and travel to Portland, OR and Bend, OR as needed.

You will manage calendars, prepare documents, and coordinate office activities with teams across multiple groups in a fast-paced environment.