Proactive Administrative & Operations Coordinator

Mount Sinai Health System; United States; On-site; USD 63,039,000 - 98,914,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Assistant I to provide administrative support for one or more individuals, a department or division. You will assist with routine personnel, budget and operational tasks, reporting to a manager, director or division head.

The role involves coordinating meetings, handling mail and calls, processing purchase orders and travel arrangements, preparing documents, and maintaining files. Strong organizational and communication skills are essential.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience.
• 2-3 years administrative or medical office experience required.

Responsibilities

• Transmits written and oral requests and instructions between supervisor and departmental staff.
• Assists with budget preparation and monitors expenses for variance reporting.
• Plans and coordinates meetings and office activities, forums and conferences.
• Drafts, edits and formats materials such as flyers, leaflets and letters.
• Prepares minutes, agendas, correspondence and reports; transcribes dictation as needed.
• Processes and follows up on purchase orders, change orders and reimbursements for staff.
• Makes travel arrangements and prepares travel reimbursements.
• Screens and prioritizes mail and phone inquiries; routes to appropriate staff.
• May schedule patient appointments and track patient billing for submission.
• Maintains employee and/or patient files; may assist with payroll/PTO systems.
• Tracks staff licensure expiration dates and notifies accordingly.
• Performs other related duties.

Skills

Administrative support

Budget monitoring

Meeting coordination

Education

Associates Degree in Secretarial Science or related field

Job description

Mount Sinai Health System is seeking an Administrative Assistant I to provide administrative support for one or more individuals, a department or division. You will assist with routine personnel, budget and operational tasks, reporting to a manager, director or division head.

The role involves coordinating meetings, handling mail and calls, processing purchase orders and travel arrangements, preparing documents, and maintaining files. Strong organizational and communication skills are essential.