Administrative Operations Lead

Mount Sinai; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

Mount Sinai Health System in New York is seeking an Administrative Coordinator to oversee office services, payroll processing, records control and HR support for a department head or care center. This role may supervise 1–2 staff and reports to a division head or higher-level executive.

This position requires strong MS Office skills, attention to detail, and experience managing budgets, procurement and meeting logistics in a healthcare setting.

Qualifications

• Bachelor's Degree or equivalent combination of applicable experience.
• 5 years related administrative or business experience required. Some supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries when possible; directs inquiries to the appropriate department for further information.
• Assists in maintaining and monitoring the budget and grant allocations; prepares documents for balanced accounts.
• Initiates payroll transactions and coordinates with HR/payroll to resolve issues.
• Ensures adequate restock of supplies and negotiates with Purchasing for best pricing.
• Assists in planning forums, meetings, and visiting professorships; prepares participant packets and distributes minutes.
• Develops and revises informational flyers, brochures, and mailings.
• Researches and compiles data for reports; prepares statistical reports.
• Checks materials submitted for supervisor attention and data accuracy.
• Mentors and trains new office staff; coordinates office support coverage.
• Assigns work, sets deadlines, and supervises staff.

Skills

MS Excel

MS Word

Outlook

Education

Bachelor's degree or equivalent

Job description

Mount Sinai Health System in New York is seeking an Administrative Coordinator to oversee office services, payroll processing, records control and HR support for a department head or care center. This role may supervise 1–2 staff and reports to a division head or higher-level executive.

This position requires strong MS Office skills, attention to detail, and experience managing budgets, procurement and meeting logistics in a healthcare setting.