Administrative Assistant: Office & Budget Support

Mount Sinai Health System; New York (NY); On-site; USD 30,000 - 48,000; Full time

Job summary

Mount Sinai Health System in New York City seeks an Administrative Assistant I to provide essential administrative support for one or more individuals or a department. The role assists with budget tracking, meeting coordination, and document preparation in a fast-paced healthcare environment.

The ideal candidate has an associate degree or HS/GED with two years of related experience, plus 2–3 years in medical office settings. Excellent communication and organizational skills are required.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience.
• 2-3 years administrative or medical office experience required

Responsibilities

• Serve as intermediary between supervisor and departmental staff by transmitting requests and instructions.
• Assist with budget preparation and monitor/maintain records of expenses for variance reporting.
• Plan and coordinate meetings, forums and conferences.
• Review and revise brochures, announcements or other informational items; drafts and formats materials.
• Prepare minutes, agendas, correspondence, reports, and transcribe dictation as needed.
• Process purchase orders, change orders, check requests and petty cash vouchers; handle reimbursements.
• Make travel arrangements and prepare travel reimbursements.
• Screen mail and respond to routine inquiries or direct to appropriate staff.
• Screen and schedule patient appointments, referrals and track billing for submission.
• Maintain employee and/or patient files; assist payroll and PTO system.
• Track expiration dates of staff licensure and notify staff.
• Perform other related duties.

Skills

Associate degree or HS+2 years

2-3 years administrative or medical

Education

Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience

Job description

Mount Sinai Health System in New York City seeks an Administrative Assistant I to provide essential administrative support for one or more individuals or a department. The role assists with budget tracking, meeting coordination, and document preparation in a fast-paced healthcare environment.

The ideal candidate has an associate degree or HS/GED with two years of related experience, plus 2–3 years in medical office settings. Excellent communication and organizational skills are required.