Administrative Coordinator & Operations Lead

Mount Sinai Health System; United States; On-site; USD 66,000 - 74,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Coordinator to oversee administrative and office services for a department head, with 1-2 direct reports. The role includes purchasing, payroll, records control and HR coordination, reporting to a division head or higher executive.

The position supports budgeting, inventory, meetings logistics, and documentation. Requires a Bachelor’s degree and 5 years of related admin experience with supervisory exposure.

Qualifications

• Bachelor's degree or equivalent combination of applicable experience.
• 5 years of related administrative or business experience required; some supervisory experience preferred.

Responsibilities

• Answers routine inquiries and directs complex ones to the appropriate department.
• Maintains budget and grant allocations; prepares documents for review and approval.
• Initiates and follows HR and payroll transactions; coordinates weekly payroll submission.
• Ensures adequate supplies; manages inventory and coordinates with Purchasing for pricing.
• Assists in planning events and traveling professorships; prepares participant packets and minutes.
• Develops and updates informational materials (flyers, brochures, mailings).
• Assembles data for reports and computes statistics; prepares statistical reports.

Skills

Administrative experience

Supervisory experience

Budget management

Education

Bachelor's degree or equivalent

Job description

Mount Sinai Health System is seeking an Administrative Coordinator to oversee administrative and office services for a department head, with 1-2 direct reports. The role includes purchasing, payroll, records control and HR coordination, reporting to a division head or higher executive.

The position supports budgeting, inventory, meetings logistics, and documentation. Requires a Bachelor’s degree and 5 years of related admin experience with supervisory exposure.