Senior Administrative & Operations Specialist

Mount Sinai; United States; On-site; USD 31,684 - 49,593; Full time

Job summary

The Mount Sinai Health System is seeking an experienced Administrative Assistant II to provide broad administrative support across budgeting, records management, and reporting for operations and personnel matters.

Responsibilities include preparing budgets, maintaining files, coordinating HR/payroll tasks, supporting forums and meetings, and serving as a liaison with departments and external parties to advance objectives.

Qualifications

• Associates degree or equivalent; Bachelor's degree preferred.
• 4+ years related administrative or business experience.
• Experience with MS Excel, MS Word, and Outlook is preferred.

Responsibilities

• Researches, locates and compiles information for reports.
• Prepares and monitors budgets and grant allocations, and maintains accruals.
• Maintains departmental employee files and coordinates HR/payroll transactions.
• Assists in planning and logistics for forums, conferences and meetings.
• Investigates, evaluates and resolves administrative or operational problems.
• Checks materials submitted for supervisors' attention for data and authorizations.
• Ensures restock of supplies and tracks vendor contracts.
• Liaises with other departments or external parties to accomplish objectives.
• May participate in grant applications and survey preparations.
• May arrange travel and prepare reimbursements.
• Screens and prioritizes mail and directs inquiries as needed.
• Screens and schedule patient appointments and referrals.
• Performs other related duties.

Skills

MS Excel

MS Word

Outlook

Education

Associates degree or equivalent

Bachelor's degree preferred

Job description

The Mount Sinai Health System is seeking an experienced Administrative Assistant II to provide broad administrative support across budgeting, records management, and reporting for operations and personnel matters.

Responsibilities include preparing budgets, maintaining files, coordinating HR/payroll tasks, supporting forums and meetings, and serving as a liaison with departments and external parties to advance objectives.