Senior Administrative Assistant - Budget & Operations Support

Mount Sinai Medical Center; New York (NY); On-site; USD 31,684 - 49,593; Full time

Job summary

Mount Sinai Health System seeks an experienced Administrative Assistant II to provide comprehensive administrative support across budgeting, records, statistics and reports, and act as a liaison for purchasing, human resources and facilities. The role covers payroll, meetings, travel, mail, scheduling, and document preparation.

Ideal candidates have an associate degree or equivalent and at least four years of related administrative or business experience.

Qualifications

• Associates degree or equivalent combination of experience; Bachelor's preferred.
• 4+ years related administrative or business experience.

Responsibilities

• Researches, locates and compiles information for reports; prepares statistical reports.
• Prepares and monitors budgets and grant allocations; maintains accruals.
• Maintains departmental employee files; coordinates HR and payroll transactions; processes weekly payroll submissions.
• Plans and coordinates forums, conferences, seminars, meetings and visiting professorships; prepares participant packets; transcribes minutes.
• Investigates and resolves typical administrative or operational problems.
• Checks data submitted for supervisors' attention for completeness and accuracy.
• Ensures restock of supplies; takes inventory; coordinates with Purchasing to get best pricing.
• Acts as liaison with other departments or external parties to achieve objectives.
• Participates in grant applications, special projects and survey preparations.
• May arrange travel and accommodations; prepares travel reimbursements and expense reports.
• Screens and routes mail and telephone inquiries; schedules patient appointments and referrals.
• Performs other related duties as required.

Skills

Administrative experience

Education

Associates degree or equivalent

Bachelor's degree preferred

Job description

Mount Sinai Health System seeks an experienced Administrative Assistant II to provide comprehensive administrative support across budgeting, records, statistics and reports, and act as a liaison for purchasing, human resources and facilities. The role covers payroll, meetings, travel, mail, scheduling, and document preparation.

Ideal candidates have an associate degree or equivalent and at least four years of related administrative or business experience.