Administrative Assistant & Operations Coordinator

Mount Sinai Health System; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Assistant I to provide comprehensive administrative support for a department. You will assist the supervisor with routine personnel, budget and operational tasks, serving as a liaison between staff and management.

Responsibilities include preparing minutes, drafting and formatting materials, arranging meetings and travel, processing purchases and reimbursements, screening mail and calls, and maintaining files.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED with two years of related experience.
• 2–3 years administrative or medical office experience required.

Responsibilities

• Provides administrative support for one or more individuals, a department or division.
• Assists supervisor in routine personnel, budget and other operational details.
• Assists in planning and logistical coordination of meetings and office activities, forums and conferences.
• Drafts, edits and formats materials such as flyers, leaflets and letters.
• Prepares minutes of meetings, agendas and correspondence; transcribes dictation as needed.
• Processes purchase orders, change orders, check requests and petty cash vouchers; handles reimbursements.
• Makes travel arrangements and prepares travel reimbursements and expense reports.
• Screens and prioritizes incoming mail and routes issues to appropriate staff.
• Screens telephone calls and refers inquiries to appropriate personnel.
• May screen and schedule patient appointments and track patient billing for submission.
• Maintains employee and/or patient files; may assist in payroll processing and PTO tracking.
• Tracks expiration dates of staff licenses and notifies staff accordingly.
• Performs other related duties.

Education

Associates Degree in Secretarial Science or related field

HS/GED plus two years of related experience

Job description

Mount Sinai Health System is seeking an Administrative Assistant I to provide comprehensive administrative support for a department. You will assist the supervisor with routine personnel, budget and operational tasks, serving as a liaison between staff and management.

Responsibilities include preparing minutes, drafting and formatting materials, arranging meetings and travel, processing purchases and reimbursements, screening mail and calls, and maintaining files.