Senior Administrative & Operations Coordinator

Mount Sinai Health System; New York (NY); On-site; USD 32,000 - 50,000; Full time

Job summary

Mount Sinai Health System seeks an experienced Administrative Assistant II to provide extensive administrative support across budgets, records, reports, and operations. The role includes HR/payroll coordination, liaison with multiple departments, and event planning support.

The position emphasizes accurate recordkeeping, fiscal controls, and timely processing of reimbursements and travel arrangements. A strong team player with 4+ years of related experience is preferred.

Qualifications

• Associates degree or equivalent combination of experience; a Bachelors is preferred.
• Minimum 4+ years of related administrative or business experience.

Responsibilities

• Researches, locates and compiles information for reports and prepares statistical reports.
• Prepares and monitors budgets and grants; maintains balanced accounts for review and approval.
• Maintains departmental employee files and coordinates HR and payroll transactions; processes weekly payroll submissions.
• Plans and coordinates forums, conferences, meetings, and visiting professorships; transcribes minutes.
• Resolves typical administrative or operational problems affecting the work unit.
• Manages supplies inventory and coordinates with Purchasing for pricing; tracks vendor contracts.
• Acts as liaison with other departments or external parties to complete projects.

Skills

Budget management

Payroll coordination

Interdepartmental liaison

Education

Associates degree or equivalent

Bachelors preferred

Job description

Mount Sinai Health System seeks an experienced Administrative Assistant II to provide extensive administrative support across budgets, records, reports, and operations. The role includes HR/payroll coordination, liaison with multiple departments, and event planning support.

The position emphasizes accurate recordkeeping, fiscal controls, and timely processing of reimbursements and travel arrangements. A strong team player with 4+ years of related experience is preferred.