Personal Assistant

Advanced Rheumatology of Houston; Creekside Park (TX); On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Flexible hours

20 hrs or less per week

Job summary

Advanced Rheumatology of Houston is seeking a dependable Personal Assistant to manage day-to-day personal and administrative tasks. The role includes scheduling, errands, household coordination, and data entry, with a focus on confidentiality and reliability.

Ideal candidates will organize tasks efficiently, anticipate needs, and communicate clearly while maintaining privacy. Flexible part-time schedule and a 20 hours per week maximum are offered.

Qualifications

• Reliable, organized, and proactive individual.
• Experience as assistant or administrator preferred.
• Strong communication and discretion with confidential information.

Responsibilities

• Manage calendars and appointments with reminders.
• Run errands including shopping, returns, and pickups.
• Coordinate household vendors and maintenance appointments.
• Research travel options and arrange itineraries.
• Assist with emails, calls, paperwork, and data entry.
• Track purchases, receipts, expenses, and tasks.
• Coordinate family activities and events.
• Maintain organized task lists and provide progress updates.
• Identify conflicts and offer prompt solutions.

Skills

Organization

Time management

Written and verbal communication

Email/calendar proficiency

Education

High school diploma

Administrative experience

Tools

Email apps

Digital calendars

Spreadsheets

Smartphone apps

Job description

About the Role:

We are seeking a dependable, organized, and proactive Personal Assistant to help manage day-to-day personal and administrative responsibilities. The ideal candidate enjoys keeping things organized, anticipates needs, communicates clearly, and follows through without frequent reminders. This position involves a combination of scheduling, errands, household coordination, and administrative support. We are looking for someone who handles confidential information with discretion and takes pride in making daily life run more smoothly.

Responsibilities:

• Manage calendars, schedule appointments, and send timely reminders.
• Run errands, including shopping, returns, package drop-offs, and pickups.
• Schedule and coordinate household vendors, maintenance appointments, and service providers.
• Research options and coordinate travel arrangements, reservations, and itineraries.
• Assist with emails, phone calls, paperwork, filing, and data entry.
• Track purchases, receipts, expenses, and outstanding tasks.
• Help coordinate family activities, events, and special projects.
• Maintain organized task lists and provide updates on progress.
• Identify scheduling conflicts or other issues and communicate solutions promptly.

Qualifications:

• Previous experience as a personal assistant, administrative assistant, household coordinator, or in a similar role preferred.
• Strong organizational skills and attention to detail.
• Excellent time management and the ability to prioritize competing requests.
• Clear, professional written and verbal communication.
• Comfort using email, digital calendars, spreadsheets, and smartphone apps.
• Ability to work independently, exercise sound judgment, and follow instructions.
• Dependability, punctuality, and respect for privacy.
• Valid driver’s license, appropriate insurance, and reliable transportation.

Schedule and Benefits:

• Expected hours: 20 hrs or less /week and flexible hours.