Personal Assistant

Advanced Rheumatology of Houston; The Woodlands (TX); On-site; USD 25,000 - 41,000; Part time

Benefits offered by this job

Flexible hours

Job summary

Advanced Rheumatology of Houston is seeking a dependable Personal Assistant to manage day-to-day personal and administrative responsibilities, including calendars, errands, and coordination with service providers. The ideal candidate is organized, proactive, and discreet, capable of handling confidential information while coordinating travel, events, and family activities.

Flexible schedule, up to 20 hours per week, with work based in The Woodlands, TX.

Qualifications

• Previous experience as a personal assistant or administrative role preferred.
• Strong organizational skills and attention to detail.
• Excellent time management and ability to prioritize competing requests.
• Clear, professional written and verbal communication.
• Comfort using email, digital calendars, spreadsheets, and smartphone apps.
• Ability to work independently, exercise sound judgment, and follow instructions.
• Dependability, punctuality, and respect for privacy.
• Valid driver’s license, appropriate insurance, and reliable transportation.

Responsibilities

• Manage calendars, schedule appointments, and send timely reminders.
• Run errands, including shopping, returns, package drop-offs, and pickups.
• Schedule and coordinate household vendors, maintenance appointments, and service providers.
• Research options and coordinate travel arrangements, reservations, and itineraries.
• Assist with emails, phone calls, paperwork, filing, and data entry.
• Track purchases, receipts, expenses, and outstanding tasks.
• Help coordinate family activities, events, and special projects.
• Maintain organized task lists and provide updates on progress.
• Identify scheduling conflicts or other issues and communicate solutions promptly.

Skills

Organizational skills

Time management

Communication

Proactive mindset

Discretion

Email/calendar proficiency

Job description

About the Role:

We are seeking a dependable, organized, and proactive Personal Assistant to help manage day-to-day personal and administrative responsibilities. The ideal candidate enjoys keeping things organized, anticipates needs, communicates clearly, and follows through without frequent reminders. This position involves a combination of scheduling, errands, household coordination, and administrative support. We are looking for someone who handles confidential information with discretion and takes pride in making daily life run more smoothly.

Responsibilities:

• Manage calendars, schedule appointments, and send timely reminders.
• Run errands, including shopping, returns, package drop-offs, and pickups.
• Schedule and coordinate household vendors, maintenance appointments, and service providers.
• Research options and coordinate travel arrangements, reservations, and itineraries.
• Assist with emails, phone calls, paperwork, filing, and data entry.
• Track purchases, receipts, expenses, and outstanding tasks.
• Help coordinate family activities, events, and special projects.
• Maintain organized task lists and provide updates on progress.
• Identify scheduling conflicts or other issues and communicate solutions promptly.

Qualifications:

• Previous experience as a personal assistant, administrative assistant, household coordinator, or in a similar role preferred.
• Strong organizational skills and attention to detail.
• Excellent time management and the ability to prioritize competing requests.
• Clear, professional written and verbal communication.
• Comfort using email, digital calendars, spreadsheets, and smartphone apps.
• Ability to work independently, exercise sound judgment, and follow instructions.
• Dependability, punctuality, and respect for privacy.
• Valid driver’s license, appropriate insurance, and reliable transportation.

Schedule and Benefits:

• Expected hours: 20 hrs or less /week and flexible hours.