Personal Assistant

Ottawa; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Ottawa is seeking a reliable Personal Assistant in New York to provide day-to-day administrative and personal support to company executives. The candidate should be proactive, detail-oriented, and able to manage multiple priorities while upholding confidentiality.

This role involves handling schedules, organizing meetings, managing correspondence, and assisting with personal errands. Strong communication and organizational skills are essential, along with proficiency in MS Office or Google Workspace.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent communication skills (verbal and written).
• Able to multitask, prioritize, and work independently.

Responsibilities

• Manage daily schedules, appointments, and calendar coordination.
• Organize meetings, take minutes, and prepare necessary documents.
• Handle phone calls, emails, and written correspondence professionally.
• Arrange travel bookings, accommodations, and itineraries.
• Assist with personal errands and tasks as needed.

Skills

Organizational skills

Communication skills

MS Office or Google Workspace

Time-management skills

Discretion

Job description

POSITION SUMMARY:

We are seeking a reliable, highly organized Personal Assistant to provide day-to-day administrative and personal support to company executives. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while maintaining confidentiality at all times.

KEY RESPONSIBILITIES:

• Manage daily schedules, appointments, and calendar coordination.
• Organize meetings, take minutes, and prepare necessary documents.
• Handle phone calls, emails, and written correspondence professionally.
• Arrange travel bookings, accommodations, and itineraries.
• Assist with personal errands and tasks as needed.
• Maintain and organize files, records, and important documents.
• Coordinate with internal teams and external partners when required.
• Prepare reports, presentations, and simple spreadsheets.
• Monitor tasks, deadlines, and follow-ups to ensure smooth daily operations.
• Uphold confidentiality and discretion at all times.

QUALIFICATIONS:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent communication skills (verbal and written).
• Proficient in MS Office or Google Workspace.
• Able to multitask, prioritize, and work independently.
• Professional, trustworthy, and discreet.
• Ability to work with flexibility and adapt to changing needs.