Personal Assistant

Beacon Hill Staffing Group, LLC; Aspen (CO); On-site; USD 65,000 - 90,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Personal Assistant to provide hands-on support to a private family in Aspen, CO. The role requires discretion, proactive coordination of schedules and travel, and close coordination with household staff during construction of a new residence.

The PA will manage calendars, travel, vendor relationships, and day-to-day household operations, ensuring confidential handling of personal matters and seamless execution of priorities in a

Qualifications

• Proactive and discreet self-starter with strong organizational skills.
• Ability to manage calendars, travel planning, and sensitive matters.
• Excellent communication and problem-solving abilities.
• Flexibility to work onsite in Aspen and coordinate household needs.

Responsibilities

• Manage calendars, appointments, scheduling, and day-to-day family commitments.
• Plan and coordinate domestic and international travel, including itineraries.
• Assist with personal and family projects requiring research and scheduling.
• Coordinate school activities, campus visits, and travel arrangements.
• Serve as point of contact for household vendors and contractors.
• Support ongoing needs related to residence and new home construction.
• Arrange property services, security, seasonal maintenance, and snow removal.
• Monitor ongoing projects with vendors and appointments.
• Partner with household staff to ensure smooth operations.
• Handle sensitive personal matters with professionalism and discretion.
• Provide additional administrative support as priorities arise.

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Location: Aspen, CO Work Arrangement: Onsite Employment Type: 6-month contract-to-hire

Position Overview

Beacon Hill's client is seeking a highly organized and resourceful Personal Assistant to provide hands‑on support to a private family and assist with the day‑to‑day coordination of their household in Aspen. This position is ideal for someone who is proactive, detail‑oriented, discreet, and comfortable managing a variety of personal, administrative, and household‑related priorities.

The Personal Assistant will work closely with the family to coordinate schedules, travel, appointments, household needs, and special projects. This individual will also assist with vendor and property coordination while the family completes construction of a new residence.

Responsibilities

• Manage calendars, appointments, scheduling, and other day‑to‑day family commitments.
• Research, plan, and coordinate domestic and international travel, including itineraries and related logistics.
• Assist with personal and family projects that require research, organization, scheduling, and follow‑through.
• Coordinate school and education‑related activities, including college research, campus visits, and travel arrangements.
• Serve as a point of contact for household vendors, service providers, contractors, and other external partners.
• Help coordinate ongoing needs related to the family's current residence and new home construction.
• Arrange property services, including security and alarm needs, seasonal maintenance, snow removal, and other household services.
• Monitor outstanding household projects and ensure vendors, appointments, and services remain organized and on schedule.
• Partner with existing household staff to support smooth day‑to‑day operations.
• Handle sensitive personal and household matters with professionalism and discretion.
• Provide additional administrative and personal support as priorities arise.

What We're Looking For

• Strong organizational and time‑management skills with excellent attention to detail.
• Ability to manage multiple priorities and shift between administrative, personal, and household‑related responsibilities.
• Strong research, planning, and problem‑solving abilities.
• Professional and polished communication skills.
• Proactive approach with the ability to anticipate needs and follow projects through to completion.
• High level of discretion when handling confidential and personal information.
• Flexibility and comfort working in a dynamic private household environment.
• Ability to work onsite in Aspen.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)