TTP Administrative Assistant

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 77,000 - 104,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temp-to-Perm Administrative Assistant for a Midtown East hedge fund. The role supports 2-3 executives with scheduling, calendar management, travel bookings and expense handling; on-site five days a week from 8am to 5pm with potential overtime.

This is a fast-paced, team-oriented environment with growth potential.

Qualifications

• 3+ years of administrative experience.
• Scheduling and calendar management experience.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office.

Responsibilities

• Act as first point of contact.
• Meet and greet guests as needed.
• Answer main line and direct calls accordingly.
• Direct guests to conference room and manage turnover.
• Assist with office management tasks (restocking fridge/pantry).
• Handle ad-hoc tasks as needed.
• Support 4 team members with scheduling and calendar management for their legal team.
• Book travel and manage expenses.

Skills

Scheduling

Calendar management

Microsoft Office

Communication

Travel booking

Expense management

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. International growing hedge fund, located in Midtown East, Manhattan is seeking to hire a Temp-to-Perm Administrative Assistant to add to their team. This person will support 2-3 high executives with scheduling, calendar management, booking travel, and handling expenses. This position will start as soon as they find the right fit and will be five days on-site. Hours are from 8am-5pm with potential overtime. This is an exciting opportunity to become a part of a team-oriented environment with great potential for growth within the company!

Pay is up to 90K.

Responsibilities

• Act as first point of contact
• Meeting and greeting guests as needed
• Answer the main line and direct incoming calls accordingly
• Direct guest to conference room and maintain conference room turnover
• Assist with office management responsibilities such as organizing and restocking the refrigerator and pantry as need
• Additional ad-hoc tasks as needed
• Supporting 4 team members with scheduling and calendar management along with more ad-hoc tasks for their legal team
• Booking travel and handling expenses

Qualifications

• 3+ years of administrative experience
• Has done scheduling and calendar management
• True no tasks too big or small mentality
• Pleasant, friendly, and positive attitude
• Strong written and verbal communication skills
• Proficiency in Microsoft office

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and their specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)