Senior Administrative Assistant

Beacon Hill Staffing Group, LLC; Miami (FL); On-site; USD 28,000 - 32,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow in a busy onsite Miami environment. This role handles correspondence, records, work orders, and general office tasks, requiring organization, professionalism, and the ability to multitask.

The ideal candidate will manage phones, emails, documents, and basic bookkeeping while delivering accurate, timely support to multiple departments.

Qualifications

• High school diploma or GED required.
• 2-4 years of administrative or office support experience.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office applications.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Respond to emails and route inquiries to appropriate departments.
• Enter, track, and maintain work orders accurately.
• Prepare invoices, reports, memos, letters, and other business documents.
• Maintain organized filing systems for records, reports, and corporate documents.
• Retrieve and manage company records and documentation as needed.
• Sort, distribute, and manage incoming mail, email, and other correspondence.
• Order office supplies and monitor inventory levels.
• Support basic bookkeeping and administrative accounting functions.
• Assist with day-to-day office operations and special projects.

Skills

Phone etiquette

Customer service

MS Office

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Email management systems

Records management software

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Summary

Beacon Hill is seeking a detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow across a busy office environment. This role is responsible for managing correspondence, maintaining records, handling administrative tasks, answering phones, processing work orders, and providing general office support. The ideal candidate is organized, professional, and able to manage multiple priorities independently.

Position Details

Pay Rate: $20-$23/hr Schedule: Monday-Friday, 8am-5pm Work Arrangement: Onsite Start Date: Immediate

Key Responsibilities

• Answer and direct incoming phone calls professionally
• Respond to emails and route inquiries to appropriate departments
• Enter, track, and maintain work orders accurately
• Prepare invoices, reports, memos, letters, and other business documents
• Maintain organized filing systems for records, reports, and corporate documents
• Retrieve and manage company records and documentation as needed
• Sort, distribute, and manage incoming mail, email, and other correspondence
• Order office supplies and monitor inventory levels
• Support basic bookkeeping and administrative accounting functions
• Assist with day-to-day office operations and special projects

Systems & Tools

• Microsoft Office Suite (Word, Excel, Outlook)
• Email and document management systems
• Electronic filing and records management software

Qualifications

• High school diploma or GED required
• 2-4 years of administrative, clerical, or office support experience
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment
• Proficiency with Microsoft Office applications
• Strong customer service and professional phone etiquette skills

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)