Executive Assistant

Beacon Hill Staffing Group, LLC; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group, LLC in San Francisco is seeking a polished Executive Assistant to support office operations and a growing team of investment professionals. You will manage calendars, coordinate travel, greet visitors, and oversee daily office logistics to ensure a professional, efficient environment.

Ideal candidates bring experience in executive support, strong organizational skills, excellent communication, and a proactive, coachable attitude in a fast-paced, team-focused setting.

Qualifications

• Experience in administrative, executive assistant, or office support roles.
• Experience managing calendars and scheduling meetings.
• Experience with executive support, complex calendaring, or travel coordination preferred.
• Strong communication skills and a professional presence.
• Highly organized with strong attention to detail.
• Demonstrated work ethic, coachability, and willingness to learn.
• Ability to thrive in a fast-paced, team-oriented environment.

Responsibilities

• Maintain calendars and schedule meetings for the team.
• Coordinate travel arrangements and scheduling logistics.
• Greet visitors and maintain a professional office environment.
• Oversee daily office operations and supplies.
• Manage office vendors and logistics.
• Support conference room setup and meeting prep.
• Partner with Lead Executive Assistant to support SF office.
• Assist with ad hoc projects and initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Attention to detail

Professional presence

Willingness to learn

Team-oriented

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a leading financial services firm in San Francisco, is seeking a polished and proactive Executive Assistant to support both office operations and administrative needs for a growing team of investment professionals.

Responsibilities:

• Manage calendars and coordinate meetings for Associates, Senior Associates, Vice Presidents, and other team members.
• Assist with travel arrangements, scheduling logistics, and administrative support projects.
• Serve as the primary point of contact for visitors and guests, ensuring a professional and welcoming office experience.
• Coordinate daily office operations, including ordering lunches, stocking kitchen and office supplies, and maintaining common areas.
• Manage office vendors, deliveries, and general office logistics.
• Assist with conference room setup and meeting preparation.
• Partner closely with the Lead Executive Assistant to provide seamless support to the San Francisco office.
• Help maintain a polished, organized, and efficient office environment.
• Support ad hoc projects and administrative initiatives as needed.

Qualifications:

• Experience in an administrative, executive assistant, or office support role.
• Previous experience managing calendars and scheduling meetings.
• Experience with executive support, complex calendaring, or travel coordination preferred.
• Strong communication skills and a professional presence.
• Highly organized with strong attention to detail.
• Demonstrated work ethic, coachability, and willingness to learn.
• Ability to thrive in a fast-paced, team-oriented environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)