Executive Assistant, Opps and Strategy Team

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 57,000 - 81,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Beacon Hill Staffing Group, LLC is assisting a global investment management firm in Manhattan to recruit a Temporary Executive Assistant to support senior executives during a leave. The role follows a hybrid schedule (4 days in office, 1 day remote) with hours from 8:45/9:00 am to 5:00 pm, and compensation up to $50/hr.

The successful candidate will manage calendars for approximately 7 team members, coordinate complex travel, prepare presentations, handle confidential information, and identify

Qualifications

• 6+ years of Executive Assistant experience.
• Experience supporting senior leaders in professional services preferred.
• Strong calendar management and travel coordination experience.
• Excellent organizational skills and attention to detail.
• Exceptional written and verbal communication skills.
• High degree of professionalism, discretion, and judgment.
• Ability to manage multiple priorities under tight deadlines.
• Proficiency with Microsoft Office Suite, Teams and SharePoint.

Responsibilities

• Provide executive support to approximately 7 team members.
• Manage complex calendars with frequently changing priorities and scheduling conflicts.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Process expense reports and manage administrative workflows.
• Coordinate onsite and offsite meetings, town halls and leadership gatherings.
• Arrange meeting logistics including catering, materials, RSVPs and tech.
• Assist with presentations, document prep, printing and general office support.
• Support special projects and strategic initiatives from planning through execution.
• Maintain confidential files and sensitive information with discretion.
• Identify process improvements and operational efficiencies.
• Partner with stakeholders to ensure seamless execution of priorities.

Skills

Calendar management

Travel coordination

Attention to detail

Written communication

Verbal communication

Discretion

Multitasking

Tools

Microsoft Office Suite

Teams

SharePoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global investment management firm located in Manhattan is looking for a Temporary Executive Assistant to support their executives during a leave. This position will start ASAP and will operate on a hybrid schedule (4 days in office / 1 day remote) between the hours of 8:45am/9:00am - 5:00pm. Compensation is up to $50/hr.

Responsibilities

• Provide executive support to approximately 7 team members
• Manage complex calendars with frequently changing priorities and scheduling conflicts
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Process expense reports and manage administrative workflows
• Coordinate onsite and offsite meetings, town halls, leadership meetings, and team events
• Arrange meeting logistics including catering, materials, RSVPs, technology, and conference room coordination
• Assist with presentations, document preparation, printing, and general office support
• Support special projects and strategic initiatives from planning through execution
• Maintain confidential files, presentations, and sensitive information with discretion
• Identify process improvements and recommend operational efficiencies
• Partner with internal and external stakeholders to ensure seamless execution of priorities
• Provide a full range of confidential administrative services while ensuring professionalism at every interaction
• Troubleshoot issues proactively and follow through on assignments and projects

Qualifications

• 6+ years of Executive Assistant experience
• Experience supporting senior leaders within financial services, real estate, consulting, or other professional services environments preferred
• Strong calendar management and travel coordination experience
• Excellent organizational skills and attention to detail
• Exceptional written and verbal communication skills
• High degree of professionalism, discretion, and judgment
• Ability to manage multiple priorities under tight deadlines
• Proficiency with Microsoft Office Suite, Teams, SharePoint, and related business tools
• Strong interpersonal skills and ability to work independently
• Resourceful, proactive, and solutions-oriented mindset

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)