Senior Administator

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 130,000 - 140,000; Full time

Benefits offered by this job

Medical, dental, and vision

Retirement plan with matching

Paid time off

Commuter benefits

Disability insurance

Paid parental leave

Wellness resources

Job summary

Beacon Hill Staffing Group, LLC seeks a Temporary to Permanent Senior Administrator for a global law firm in Midtown Manhattan. The role begins with a ~3-month temp trial and operates on a hybrid schedule (3 days onsite, 2 remote) with hours 8:30/9:00 am – 5:00 pm.

Responsibilities include calendar management across multiple time zones, domestic and international travel, meeting logistics, document preparation, expense reporting, and acting as a liaison to stakeholders.

Qualifications

• Minimum 6+ years supporting senior executives in a complex environment.
• Must manage multiple executives and competing priorities.
• Strong calendar management and organizational skills.

Responsibilities

• Manage calendars and diaries for senior executives across time zones.
• Coordinate meetings, materials, and meeting logistics.
• Arrange domestic and international travel and related logistics.

Skills

Calendar management

Executive communication

Time management

Independent work

Stakeholder liaison

Multitasking

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global law firm with an office in Midtown Manhattan is looking for a Temporary to Permanent Senior Administrator to join their team. There will be an estimated 3-month temp trial period. This position will start as soon as we find the right fit and will operate on a hybrid schedule (3 days/week onsite and 2 remote) between the hours of 8:30 or 9:00 a.m. and 5:00 p.m (30-minute lunch break). The compensation range is $130,000-$140,000 DOE annually once permanent (hourly pay rate while temping in-line), plus benefits & a discretionary bonus.

Responsibilities

• Manage complex calendars and diaries for senior executives, including internal and external meetings across multiple time zones
• Coordinate and prioritize meetings and ensure executives have the necessary materials and information
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logistics
• Coordinate meeting rooms, conference facilities, catering, technology, and other meeting requirements
• Prepare and organize agendas, briefing materials, presentations, correspondence, and other documents
• Manage expense reporting and other administrative processes
• Serve as a key point of contact for internal and external stakeholders
• Anticipate upcoming needs and proactively resolve scheduling, logistical, and administrative issues
• Help executives manage competing commitments, projects, and strategic priorities
• Track meeting action items and follow-ups and help ensure timely completion
• Coordinate cross-functional initiatives involving multiple stakeholders and departments
• Prepare executives for important meetings by gathering relevant information, identifying open issues, and ensuring appropriate follow-up
• Support special projects and strategic initiatives from planning through execution
• Develop and maintain systems, processes, and tools that improve executive effectiveness and organizational efficiency
• Identify opportunities to streamline workflows, improve communication, and maintain alignment across teams
• Act as a trusted liaison between executives and key internal and external stakeholders
• Handle sensitive, confidential, and time-critical matters with sound judgment and discretion

Qualifications

• A minimum of 6+ years of experience supporting senior executives or other high-level leaders in a complex professional environment
• Demonstrated ability to manage multiple executives and competing priorities simultaneously
• Exceptional calendar management, organizational, and time-management skills
• Strong experience coordinating complex domestic and international travel
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Excellent judgment and discretion when handling confidential and sensitive information
• Ability to anticipate needs rather than simply respond to requests
• Strong interpersonal skills and ability to build trusted relationships with senior leaders and stakeholders
• Ability to work independently, take initiative, and make appropriate decisions without constant direction
• Strong proficiency with Microsoft Office and other common productivity and collaboration tools
• Experience in a law firm, professional services, financial services, consulting, technology, executive search, or a similarly high-performance environment preferred
• Ability to remain calm under pressure and work effectively in a high-energy, fast-paced environment
• Ability to work onsite three days per week
• Flexibility to provide occasional support outside regular business hours for executive travel, urgent requests, critical meetings, or deadlines

Benefits

• Medical, dental, and vision plan options
• Health Savings Account and Flexible Spending Account options
• Retirement plan with automatic enrollment, firm contributions, and a matching contribution
• Paid time off for vacation, illness, and personal matters
• Short-term and long-term disability coverage
• Basic life and Accidental Death and Dismemberment insurance
• Paid parental leave
• Commuter benefits
• Mental health and Employee Assistance Program resources
• Family planning, adoption, surrogacy, and backup family-care benefits
• Wellness resources and programs

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)