Executive and Personal Assistant/Office Manager

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 68,000 - 97,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Executive Assistant to support the Co-Founders of a rapidly growing real estate investment and hospitality platform. This is a high-impact, entrepreneurial executive support role, and the temporary assignment is expected to last about three months, onsite five days per week.

The ideal candidate is proactive, relationship‑driven and able to build structure in a fast‑paced founder‑led business where judgment, initiative and adaptability

Qualifications

• 5-7+ years of EA experience supporting founders or senior leaders.
• Strong calendar and travel coordination expertise.
• Excellent written and verbal communication.

Responsibilities

• Provide executive support to two Co-Founders, including heavy calendar management.
• Coordinate extensive domestic travel arrangements and logistics.
• Manage executive priorities and maximize efficiency.
• Handle client-facing communications with discretion.
• Anticipate scheduling conflicts and adjust priorities accordingly.
• Coordinate meetings, events, and leadership activities.
• Assist with special projects and strategic initiatives.
• Support executive communications and operational workflows.
• Partner with founders to strengthen office culture and engagement.
• Plan team events and relationship-building activities.
• Act as a central coordinator across executives, investors, and partners.
• Help establish administrative best practices to scale operations.

Skills

Executive support

Calendar management

Travel coordination

Communication

Relationship management

Education

Bachelor's degree

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking a highly organized, proactive Executive Assistant to support the Co-Founders of a rapidly growing real estate investment and hospitality platform.

This is a high-impact, entrepreneurial executive support role and a temporary assignment expected to last approximately three months.

Hours are generally 8:30am-5:30pm with flexibility as needed, and the role is fully onsite five days per week.

The ideal candidate is proactive, relationship-oriented, and excited to build structure within a fast-paced, founder-led business where strong judgment, initiative, and adaptability are highly valued.

Key Responsibilities:

• Provide executive support to the two Co-Founders, including heavy calendar management and scheduling
• Coordinate extensive domestic travel arrangements, itineraries, accommodations, transportation, and logistics
• Serve as a trusted partner in managing executive priorities and maximizing efficiency
• Manage client-facing communications and stakeholder interactions with professionalism and discretion
• Anticipate scheduling conflicts, identify solutions, and proactively manage changing priorities
• Coordinate meetings, events, dinners, team outings, and leadership activities
• Assist with special projects and strategic business initiatives
• Support executive communications, follow-up items, and operational workflows
• Partner with founders to help strengthen office culture and employee engagement
• Plan and coordinate team events, celebrations, and relationship-building activities
• Act as a central point of coordination across executives, investors, and outside partners
• Help establish administrative best practices and scale operations as the company continues to grow

Qualifications:

• 5-7+ years of Executive Assistant experience
• Experience supporting founders, executives, senior leaders, or investment professionals
• Strong calendar management and travel coordination expertise
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Strong judgment and problem-solving capabilities
• Ability to thrive in a fast-paced, entrepreneurial environment
• Professional, client-facing demeanor with outstanding interpersonal skills
• Demonstrated ability to anticipate needs and proactively manage priorities
• Comfortable supporting executives who operate with a high degree of urgency and flexibility
• Bachelor's degree preferred
• Strong interest in helping build culture and contribute beyond traditioneduic execution support

Compensation / Assignment Details:

• Up to $60.00 per hour, based on experience
• Temporary assignment for approximately three months
• Fully onsite, five days per week
• Opportunity to support senior leadership within a dynamic and rapidly growing organization

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)