Receptionist

Beacon Hill Staffing Group, LLC; Pineville (NC); On-site; USD 35,000 - 52,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an organized Office Administrator to manage front desk operations and office logistics in Pineville, NC. You will greet visitors, screen calls, and coordinate mail, packages, and conference room scheduling.

The role requires strong communication, attention to detail, and the ability to multitask while maintaining discretion and supporting HR with contact lists and staff inquiries.

Qualifications

• Experience delivering high-quality receptionist/administrative support.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail in records, scheduling, and communications.

Responsibilities

• Open and close office per procedures and use access app.
• Greet visitors, direct arrivals to appropriate staff, provide refreshments as needed.
• Answer and screen calls on a multi-line system; forward messages as required.

Skills

Customer Service

Confidentiality

Detail oriented

Interpersonal skills

Time management

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Essential Functions

• Responsible for opening and closing the office, ensuring security by following established procedures, and using an app to lock and unlock designated areas.
• Greet visitors politely, advise appropriate personnel of their arrival, and provide refreshments as needed.
• Answer and screen calls on a multi-line phone system, taking messages or transferring calls as appropriate. Monitor all platforms of communication such as voicemails, emails, and messages regularly.
• Manage all incoming and outgoing mail, including distributing mail, tracking and preparing FedEx packages, and maintaining an accurate log of all received deliveries. Contact courier service when needed.
• Primary point of contact for general office questions and concerns.
• Maintain and schedule conference rooms, including setup for meetings (seating, materials, IT needs, catering), and ensure rooms are refreshed after use.
• Maintain and update various databases, spreadsheets, and reference guides.
• Manage break room and copy room supplies, including inventory, ordering, and fulfillment.
• Partner with HR to update employee phone and address lists as needed.
• Manage faxes and provide staff with confirmation emails.
• Manage various delivery and subscription accounts such as the Newspaper.
• Prioritize assignments from the Executive Administrator while assisting other staff as needed with various tasks/admin duties.
• Collaborate with the Executive Administrator and Receptionist-Admin regularly.

Competencies

• Customer Service Mindset and excellent communication skills.
• Must maintain a high level of confidentiality and discretion.
• Detail oriented
• Strong Interpersonal and Organizational skills
• Time Management Ability to work independently and multi-task

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)