People Services Admin Assistant: Hiring & Onboarding Support

Jasper Engine Exchange, Inc.; Jasper (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision coverage after

PTO and holidays

401(k) and ESOP

Bonus eligibility

Onsite fitness center

Job summary

Jasper Engine Exchange, Inc. is seeking an Administrative Assistant to support the People Services Team in a fast-paced environment. You will coordinate recruiting, onboarding, and Associate records while maintaining strict confidentiality and attention to detail.

This role requires strong judgment and the ability to work independently and with the team. Responsibilities include greeting guests, scheduling interviews, preparing onboarding materials, maintaining personnel files, and assisting

Qualifications

• Strong organizational skills.
• Excellent verbal and written communication.
• Ability to maintain a high level of confidentiality.
• Ability to work in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor when interacting with candidates, Associates, and guests.
• Proficient with Microsoft Office applications, including Excel, Outlook, Word, PowerPoint, and Teams.
• Experience with HRIS systems or related software is a plus.
• Experience with emerging technologies, including AI-powered business tools.
• Previous work experience in an office setting is preferred.
• Bilingual skills are preferred but not required.

Responsibilities

• Greet guests and Associates as they enter People Services, both in person and on the phone
• Assist with interview scheduling, candidate communications, and new hire references
• Assist with preparing onboarding materials and new hire orientation
• Maintain Associate records and electronic personnel files
• Assist with People Services projects, events, and Associate engagement initiatives
• Prepare reports, presentations, and spreadsets for the People Services Team
• Serve as a point of contact for Associates regarding People Services inquiries

Skills

Strong organizational skills

Excellent verbal and written comms

Confidentiality

Fast-paced environment

Attention to detail

Multi-tasking

Professional demeanor

Microsoft Office (Excel, Outlook, Word

PowerPoint and Teams

HRIS knowledge

AI-powered tools familiarity

Office setting experience

Bilingual preferred

Tools

Microsoft Office

HRIS systems

Job description

Jasper Engine Exchange, Inc. is seeking an Administrative Assistant to support the People Services Team in a fast-paced environment. You will coordinate recruiting, onboarding, and Associate records while maintaining strict confidentiality and attention to detail.

This role requires strong judgment and the ability to work independently and with the team. Responsibilities include greeting guests, scheduling interviews, preparing onboarding materials, maintaining personnel files, and assisting