People Services Administrative Assistant

Jasper Engines; Jasper, Northern (IN, KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Pay based on experience

7:30am to 4:00pm schedule with OT

Medical, dental, vision, prescription

PTO and 10 paid holidays

401k & ESOP

Quarterly bonus after 6 months

Onsite Fitness Center and HealthClinic

Job summary

Jasper Engines & Transmissions is seeking a People Services Administrative Assistant to provide administrative, coordination, and project support to our People Services Team. You will assist with recruiting, onboarding, Associate records, and day-to-day operations while ensuring confidentiality and accuracy.

The role requires strong organizational skills, excellent communication, and the ability to work independently in a fast-paced office.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Ability to maintain confidentiality in a fast-paced setting.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word, PowerPoint, Teams).
• Experience with HRIS or related software is a plus.
• Bilingual skills are preferred but not required.

Responsibilities

• Greet guests and Associates, manage in-person and phone interactions.
• Assist with interview scheduling, candidate communications, and references.
• Prepare onboarding materials and new hire orientation.
• Maintain Associate records and electronic personnel files.
• Support People Services projects, events, and engagement initiatives.
• Prepare reports, presentations, and spreadsheets for the team.
• Serve as a point of contact for People Services inquiries.

Skills

Strong organizational skills

Excellent verbal and written Chops

Confidentiality

Fast-paced environment adaptability

Attention to detail

Multitasking and meeting deadlines

Professional demeanor with candidates/

MS Office (Excel, Outlook, Word, Power

Teams experience

HRIS systems experience

Tools

Microsoft Office

HRIS systems

AI-powered tools

Job description

People Services Administrative Assistant

815 Wernsing Rd, Jasper, IN 47546, USA

Job Description

Posted Friday, August 14, 2026 at 4:00 AM

Job Overview:In this Administrative Assistant role, you will provide administrative, coordination, and project support to our fast-paced People Services Team. You will support recruiting, onboarding, Associate records, and day-to-day People Services operations while helping create a positive experience for current and prospective Associate-Owners. This role requires strong confidentiality, sound judgment, attention to detail, and the ability to work well independently and as part of a team.

Do it right and have fun with our People Services Team!

Job Responsibilities include:

• Greet guests and Associates as they enter People Services, both in person and on the phone
• Assist with interview scheduling, candidate communications, and new hire references
• Assist with preparing onboarding materials and new hire orientation
• Maintain Associate records and electronic personnel files
• Assist with People Services projects, events, and Associate engagement initiatives
• Prepare reports, presentations, and spreadsheets for the People Services Team
• Serve as a point of contact for Associates regarding People Services inquiries

What you need to have:

• Strong organizational skills
• Excellent verbal and written communication
• Ability to maintain a high level of confidentiality
• Ability to work in a fast-paced environment
• Strong attention to detail and accuracy
• Ability to prioritize multiple tasks and meet deadlines
• Professional demeanor when interacting with candidates, Associates, and guests
• Proficient with Microsoft Office applications, including Excel, Outlook, Word, PowerPoint, and Teams
• Experience with HRIS systems or related software is a plus
• Experience with emerging technologies, including AI-powered business tools
• Previous work experience in an office setting is preferred
• Bilingual skills are preferred but not required

What we offer:

• Pay based on experience
• 7:30am to 4:00pm schedule with overtime as needed
• Medical, dental, vision, and prescription insurance after 30 days
• Paid time off (PTO) and 10 paid holidays after 30 days
• Two retirement plans (401k & Employee Stock Ownership Program)
• Eligible for a quarterly bonus after 6 months of employment
• Onsite Fitness Center and Health Clinic
• And so much more!

Jasper Engines & Transmissions is an Equal Opportunity Employer. JASPER is an at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, veteran status, sex, sexual orientation or national origin.