HR & Administrative Support Specialist

Express Employment Professionals - Aberdeen, WA; Washington; On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Holiday Pay (6 Days Observed)

401(k) Retirement Savings Plan

Vision/Eyewear Plan

Life Insurance

Prescription Drug Reimbursement

Short-Term Disability

Referral Bonuses

Job summary

Express Employment Professionals is seeking an administrative support professional to assist with data entry, document preparation, scheduling, and meeting support. The role emphasizes confidentiality and accuracy in handling personnel records and internal communications.

Responsibilities include onboarding support, updating directories and training logs, taking meeting minutes, and providing backup coverage to the team during busy periods.

Qualifications

• Accurate data entry with attention to detail.
• Proficient with Microsoft Office suite including Outlook, Word and Excel.
• Strong written and verbal communication for internal/external stakeholders.
• Ability to prioritize tasks and manage multiple deadlines.
• Maintain confidentiality of personnel files and sensitive information.
• Reliable and punctual in all tasks and shifts.
• Experience with scheduling meetings and taking notes.
• Assist HR with onboarding tasks and basic clerical duties.
• Support data clean-up, process documentation and internal communications.
• Willingness to learn new processes and adapt to change.

Responsibilities

• Greet visitors and direct them as needed.
• Prepare documents, forms, and internal correspondence.
• Scan tickets and support purchasing with receiving packing slips.
• Take meeting minutes and distribute summaries to attendees.
• Track follow-up tasks or deadlines from meetings.
• Assist with onboarding and updating employee lists or training logs.
• Support HR on clerical tasks while maintaining confidentiality.
• Draft internal announcements and help with internal communications.
• Provide backup support to administrative staff during busy periods.
• Take on additional tasks during leave coverage as needed.

Skills

Data entry accuracy

Microsoft Office proficiency

Communication skills

Organization & multitasking

Confidentiality

Reliability & punctuality

Meeting scheduling

HR support basics

Problem solving

Team collaboration

Tools

Microsoft Office

Outlook

Excel basics

Job description

Express Employment Professionals is seeking an administrative support professional to assist with data entry, document preparation, scheduling, and meeting support. The role emphasizes confidentiality and accuracy in handling personnel records and internal communications.

Responsibilities include onboarding support, updating directories and training logs, taking meeting minutes, and providing backup coverage to the team during busy periods.