People Services Administrative Assistant

Jasper Engine Exchange, Inc.; Jasper (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision coverage after

PTO and holidays

401(k) and ESOP

Bonus eligibility

Onsite fitness center

Job summary

Jasper Engine Exchange, Inc. is seeking an Administrative Assistant to support the People Services Team in a fast-paced environment. You will coordinate recruiting, onboarding, and Associate records while maintaining strict confidentiality and attention to detail.

This role requires strong judgment and the ability to work independently and with the team. Responsibilities include greeting guests, scheduling interviews, preparing onboarding materials, maintaining personnel files, and assisting

Qualifications

• Strong organizational skills.
• Excellent verbal and written communication.
• Ability to maintain a high level of confidentiality.
• Ability to work in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor when interacting with candidates, Associates, and guests.
• Proficient with Microsoft Office applications, including Excel, Outlook, Word, PowerPoint, and Teams.
• Experience with HRIS systems or related software is a plus.
• Experience with emerging technologies, including AI-powered business tools.
• Previous work experience in an office setting is preferred.
• Bilingual skills are preferred but not required.

Responsibilities

• Greet guests and Associates as they enter People Services, both in person and on the phone
• Assist with interview scheduling, candidate communications, and new hire references
• Assist with preparing onboarding materials and new hire orientation
• Maintain Associate records and electronic personnel files
• Assist with People Services projects, events, and Associate engagement initiatives
• Prepare reports, presentations, and spreadsets for the People Services Team
• Serve as a point of contact for Associates regarding People Services inquiries

Skills

Strong organizational skills

Excellent verbal and written comms

Confidentiality

Fast-paced environment

Attention to detail

Multi-tasking

Professional demeanor

Microsoft Office (Excel, Outlook, Word

PowerPoint and Teams

HRIS knowledge

AI-powered tools familiarity

Office setting experience

Bilingual preferred

Tools

Microsoft Office

HRIS systems

Job description

Job Description

Location: 815 Wernsing Rd, Jasper, IN 47546

Hours: 7:30 a.m. to 4:00 p.m., with overtime as needed

Job Overview

In this Administrative Assistant role, you will provide administrative, coordination, and project support to our fast-paced People Services Team. You will support recruiting, onboarding, Associate records, and day-to-day People Services operations while helping create a positive experience for current and prospective Associate-Owners. This role requires strong confidentiality, sound judgment, attention to detail, and the ability to work well independently and as part of a team. Do it right and have fun with our People Services Team!

Job Responsibilities

• Greet guests and Associates as they enter People Services, both in person and on the phone
• Assist with interview scheduling, candidate communications, and new hire references
• Assist with preparing onboarding materials and new hire orientation
• Maintain Associate records and electronic personnel files
• Assist with People Services projects, events, and Associate engagement initiatives
• Prepare reports, presentations, and spreadsets for the People Services Team
• Serve as a point of contact for Associates regarding People Services inquiries

What you need to have

• Strong organizational skills
• Excellent verbal and written communication
• Ability to maintain a high level of confidentiality
• Ability to work in a fast-paced environment
• Strong attention to detail and accuracy
• Ability to prioritize multiple tasks and meet deadlines
• Professional demeanor when interacting with candidates, Associates, and guests
• Proficient with Microsoft Office applications, including Excel, Outlook, Word, PowerPoint, and Teams
• Experience with HRIS systems or related software is a plus
• Experience with emerging technologies, including AI-powered business tools
• Previous work experience in an office setting is preferred
• Bilingual skills are preferred but not required

What we offer

• Pay based on experience
• Medical, dental, vision, and prescription insurance after 30 days
• Paid time off (PTO) and 10 paid holidays after 30 days
• Two retirement plans (401k & Employee Stock Ownership Program)
• Eligible for a quarterly bonus after 6 months of employment
• Onsite Fitness Center and Health Clinic
• And so much more!

Pay Range

Pay Range: Jasper Engines & Transmissions is an Equal Opportunity Employer.

JASPER is an at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, veteran status, sex, sexual orientation or national origin.

JASPER has been remanufacturing quality products since 1942 and today we are the nation's largest remanufacturer of gas and diesel engines, transmissions, differentials, rear axle assemblies, air & fuel components, marine engines, sterndrives, performance engines, and electric motors.

JASPERs, over 2,500 Associate-Owners, are committed to providing our customers with exceptional experience and the perfect product.

We are firmly committed to providing all our Associate-Owners with a safe work environment, opportunities for Personal Growth and Development and a wide array of benefits.

No automotive experience, no problem!

We provide training for many jobs that do not require specific experience.

Own Your Future by becoming part of our 100% Associate-Owned Family!