People Services Administrative Assistant

Jasper-Engines-; Jasper (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

Holidays

401k

ESOP

Quarterly bonus

Onsite fitness center

Job summary

Jasper Engines & Transmissions is seeking an Administrative Assistant to support the People Services Team at 815 Wernsing Rd, Jasper, IN. You will handle recruiting support, onboarding, Associates records, and People Services tasks with confidentiality and professional conduct.

The role requires strong organizational skills, excellent communication, and proficiency in MS Office. Experience with HRIS and AI tools is a plus; bilingual skills are preferred but not required.

Qualifications

• Strong organizational skills.
• Excellent verbal and written communication.
• Ability to maintain confidentiality.
• Work in a fast-paced environment with attention to detail.
• Proficient with Microsoft Office applications (Excel, Outlook, Word, PowerPoint, Teams).
• Experience with HRIS systems is a plus.
• Experience with AI-powered business tools is a plus.
• Bilingual skills are preferred but not required.

Responsibilities

• Greet guests and Associates in person and on the phone.
• Assist with interview scheduling and candidate communications.
• Prepare onboarding materials and orientation for new hires.
• Maintain Associate records and electronic personnel files.
• Support People Services projects, events, and engagement initiatives.
• Prepare reports, presentations, and spreadsheets for the team.
• Serve as a point of contact for People Services inquiries.

Skills

Organizational skills

Verbal communication

Written communication

Confidentiality

Attention to detail

Multi-tasking

MS Office

Excel

Outlook

Word

PowerPoint

Teams

HRIS systems

AI-powered tools

Bilingual (preferred)

Tools

MS Office Suite

Excel

Outlook

Word

PowerPoint

Teams

HRIS systems

AI tools

Job description

Job Description:Location: 815 Wernsing Rd, Jasper, IN 47546Hours: 7:30 a.m. to 4:00 p.m., with overtime as neededJob Overview: In this Administrative Assistant role, you will provide administrative, coordination, and project support to our fast-paced People Services Team. You will support recruiting, onboarding, Associate records, and day-to-day People Services operations while helping create a positive experience for current and prospective Associate-Owners. This role requires strong confidentiality, sound judgment, attention to detail, and the ability to work well independently and as part of a team.*Do it right and have fun with our People Services Team!*Job Responsibilities include:Greet guests and Associates as they enter People Services, both in person and on the phoneAssist with interview scheduling, candidate communications, and new hire referencesAssist with preparing onboarding materials and new hire orientationMaintain Associate records and electronic personnel filesAssist with People Services projects, events, and Associate engagement initiativesPrepare reports, presentations, and spreadsets for the People Services TeamServe as a point of contact for Associates regarding People Services inquiriesWhat you need to have:Strong organizational skillsExcellent verbal and written communicationAbility to maintain a high level of confidentialityAbility to work in a fast-paced environmentStrong attention to detail and accuracyAbility to prioritize multiple tasks and meet deadlinesProfessional demeanor when interacting with candidates, Associates, and guestsProficient with Microsoft Office applications, including Excel, Outlook, Word, PowerPoint, and TeamsExperience with HRIS systems or related software is a plusExperience with emerging technologies, including AI-powered business toolsPrevious work experience in an office setting is preferredBilingual skills are preferred but not requiredWhat we offer:Pay based on experienceMedical, dental, vision, and prescription insurance after 30 daysPaid time off (PTO) and 10 paid holidays after 30 daysTwo retirement plans (401k & Employee Stock Ownership Program)Eligible for a quarterly bonus after 6 months of employmentOnsite Fitness Center and Health ClinicAnd so much more!Pay Range:Jasper Engines & Transmissions is an Equal Opportunity Employer. JASPER is an at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, veteran status, sex, sexual orientation or national origin.