Part timeoffice secretary

EARL J WEIL & SON INC; Saint Clair Shores (MI); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Bonus based on performance

Flexible schedule

Training & development

Job summary

Earl J. Weil and Son Plumbing is seeking a friendly, organized Part-Time Office Secretary in Michigan to support daily office operations. The role includes answering calls, scheduling service, handling invoices, and maintaining customer records with QuickBooks Online.

The ideal candidate has experience with QuickBooks Online, strong communication skills, and the ability to multitask in a busy office. You’ll join a long‑standing family‑owned company focused on dependable service and customer

Qualifications

• Experience using QuickBooks Online strongly preferred.
• Office, bookkeeping, receptionist or customer service experience preferred.
• Comfortable with invoices, payments, customer accounts, and basic bookkeeping.
• Excellent communication, telephone skills, and professional demeanor.
• Strong organizational skills and attention to detail.
• Reliable and dependable; ability to multitask in a busy office.

Responsibilities

• Answer and direct incoming phone calls in a friendly, professional manner.
• Schedule plumbing service calls and coordinate appointments.
• Assist customers with questions and general inquiries.
• Maintain customer records and work orders.
• Enter and update information in QuickBooks Online.
• Prepare and send customer invoices in QuickBooks Online.
• Record payments and assist with accounts receivable.
• Assist with basic bookkeeping and maintaining accurate financial records.
• Handle general office correspondence, data entry, and filing.
• Communicate with technicians and help keep daily schedules organized.
• Provide a welcoming and professional experience for customers.

Skills

Communication

Organization

Multitasking

Attention to detail

Customer service

Data entry

Tools

QuickBooks Online

Job description

Benefits:

• Bonus based on performance
• Flexible schedule
• Training & development

Earl J. Weil and Son Plumbing is a long-time, family-owned plumbing company built on quality workmanship, dependable service, and strong relationships with our customers. We are looking for a friendly, organized, and dependable Part-Time Office Secretary to join our team.

Responsibilities

• Answer and direct incoming phone calls in a friendly and professional manner
• Schedule plumbing service calls and coordinate appointments
• Assist customers with questions and general inquiries
• Maintain customer records and work orders
• Enter and update information in QuickBooks Online
• Prepare and send customer invoices through QuickBooks Online
• Record payments and assist with accounts receivable
• Assist with basic bookkeeping and maintaining accurate financial records
• Handle general office correspondence, data entry, filing, and paperwork
• Communicate with technicians and help keep daily schedules organized
• Provide a welcoming and professional experience for our customers

Requirements

• Previous experience using QuickBooks Online is strongly preferred
• Previous office, bookkeeping, receptionist, or customer service experience preferred
• Comfortable working with invoices, payments, customer accounts, and basic bookkeeping
• Strong computer skills and ability to learn new software and systems
• Excellent communication and telephone skills
• Friendly, professional, and courteous personality
• Strong organizational skills and attention to detail
• Reliable and dependable
• Ability to multitask and stay organized in a busy office environment
• Plumbing or home-service industry experience is a plus, but not required

Position Details

Position: Part-Time Office Secretary Company: Earl J. Weil and Son Plumbing Schedule: Part-time; hours to be discussed Experience: QuickBooks Online, office, and bookkeeping experience preferred.

Why Join Us?

As a long-time family-owned company, we value our employees and believe in treating our team and customers like family. We are looking for someone dependable and personable who takes pride in their work and would enjoy becoming a valued part of our team.