Plumbing Office Manager

Chris Baily; New York (NY); On-site; USD 30,000 - 47,000; Part time

Job summary

Chris Baily is seeking a part-time Office Manager to oversee daily office operations for a plumbing company in New York. The role emphasizes accurate bookkeeping, invoicing, and calendar management, with focus on proactive administration and strong communication.

The ideal candidate will have at least 2 years of office management experience in plumbing trades, be proficient in QuickBooks Online, and maintain organized filing systems while supporting cross-functional administrative tasks.

Qualifications

• 2+ years of experience in office management in the plumbing trades.
• Proficient with QuickBooks accounting software and general bookkeeping practices.
• Excellent verbal and written communication skills with professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks.

Responsibilities

• Oversee daily office operations, including answering phones and calendar scheduling.
• Handle simple bookkeeping tasks with QuickBooks Online, including invoicing job tickets and estimating.
• Maintain organized digital and physical filing systems and ensure compliance with record-keeping for plumbing office management.
• Communicate with plumbing supply houses to obtain materials prices and arrange deliveries.

Skills

Communication

Organizational skills

Proactive attitude

Tools

QuickBooks Online

Job description

Job Description

Job OverviewWe are seeking a dynamic and highly organized part-time Office Manager to join our plumbing company! This multifaceted role is essential in ensuring the smooth operation of our office environment, managing financial records with precision, and supporting administrative functions across the organization. The ideal candidate need to have at least 2 years experience in plumbing trades, demonstrate exceptional communication and organizational skills, and possess a proactive attitude to handle diverse responsibilities with enthusiasm.

Duties

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle simple bookkeeping tasks using QuickBooks Online software, including invoicing job tickets, estimating.
• Maintain organized filing systems- both digital and physical and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.
• Communicate with plumbing supply houses to get materials prices, delivery, etc.

Requirements

• Proven at least 2 years of experience in office management in the plumbing trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills- both verbal and written with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with plumbing-related administrative procedures is a must.

Application Question(s)

Do you have office management experience in plumbing trades?