Plumbing Office Manager (Part-Time) & QuickBooks Expert

Plumbing-; New York (NY); On-site; USD 28,000 - 41,000; Part time

Benefits offered by this job

Paid time off

Parental leave

Profit sharing

Job summary

Plumbing- is seeking a part-time Office Manager to keep the New York office running smoothly, manage financial records, and support daily administrative tasks.

The ideal candidate has at least 2 years in plumbing office management, strong QuickBooks skills, excellent communication, and top-notch organization to handle calendars, invoicing, and filing.

This role requires proactive teamwork with suppliers and field staff, and offers a flexible schedule within a dynamic plumbing operation.

Qualifications

• Proven at least 2 years of experience in office management in the plumbing trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with plumbing-related administrative procedures is a must.

Responsibilities

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle simple bookkeeping tasks using QuickBooks Online software, including invoicing job tickets, estimating.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.
• Communicate with plumbing supply houses to get materials prices, delivery, etc.

Skills

Office management

QuickBooks

Communication

Organization

Plumbing administration

Tools

QuickBooks Online

Job description

Plumbing- is seeking a part-time Office Manager to keep the New York office running smoothly, manage financial records, and support daily administrative tasks.

The ideal candidate has at least 2 years in plumbing office management, strong QuickBooks skills, excellent communication, and top-notch organization to handle calendars, invoicing, and filing.

This role requires proactive teamwork with suppliers and field staff, and offers a flexible schedule within a dynamic plumbing operation.