Office Manager - Plumbing Office

Plumbing-; New York (NY); On-site; USD 28,000 - 41,000; Part time

Benefits offered by this job

Paid time off

Parental leave

Profit sharing

Job summary

Plumbing- is seeking a part-time Office Manager to keep the New York office running smoothly, manage financial records, and support daily administrative tasks.

The ideal candidate has at least 2 years in plumbing office management, strong QuickBooks skills, excellent communication, and top-notch organization to handle calendars, invoicing, and filing.

This role requires proactive teamwork with suppliers and field staff, and offers a flexible schedule within a dynamic plumbing operation.

Qualifications

• Proven at least 2 years of experience in office management in the plumbing trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with plumbing-related administrative procedures is a must.

Responsibilities

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle simple bookkeeping tasks using QuickBooks Online software, including invoicing job tickets, estimating.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.
• Communicate with plumbing supply houses to get materials prices, delivery, etc.

Skills

Office management

QuickBooks

Communication

Organization

Plumbing administration

Tools

QuickBooks Online

Job description

Benefits

• Paid time off
• Parental leave
• Profit sharing

Job Overview

We are seeking a dynamic and highly organized part-time Office Manager to join our plumbing company! This multifaceted role is essential in ensuring the smooth operation of our office environment, managing financial records with precision, and supporting administrative functions across the organization. The ideal candidate need to have at least 2 years experience in plumbing trades, demonstrate exceptional communication and organizational skills, and possess a proactive attitude to handle diverse responsibilities with enthusiasm.

Duties

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle simple bookkeeping tasks using QuickBooks Online software, including invoicing job tickets, estimating.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.
• Communicate with plumbing supply houses to get materials prices, delivery, etc.

Requirements

• Proven at least 2 years of experience in office management in the plumbing trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with plumbing-related administrative procedures is a must.

Application Question(s)

• Do you have office management experience in plumbing trades?