Part-Time Operations & Admin Specialist

American City Business Journals, Inc.; Boston (MA); On-site; USD 33,000 - 36,000; Part time

Benefits offered by this job

Paid Parental Leave

401K Plan with Employer Match

Flexible Spending Accounts

Employee Assistance Program

Commuter Flexible Spending

Job summary

American City Business Journals, Inc. is seeking a part-time Office Administrator in Boston, MA. The role involves coordinating and performing a wide range of administrative and support services for the Publisher and staff, including invoice entry, mail distribution, and liaising on accounts payables.

Experience of 3–5 years is preferred. Proficiency in Excel and word processing is expected; Salesforce experience is a plus and the candidate should be able to learn new systems as needed.

Qualifications

• Experience: Three to five years preferred.
• Specific Skills: Excel, word processing, Salesforce experience a plus; ability to learn new systems as needed.

Responsibilities

• Coordinate, oversee and perform a wide variety of administrative and support services for the Publisher and staff.
• Manage general office needs, open and distribute mail, enter invoices, send invoices and tear sheets to customers, enter house ads.
• Liaison with corporate staff on accounts payables, W-9s etc.
• Assist event team on various tasks and at day of event.

Skills

Excel

Word processing

Learning agility

Tools

Salesforce

Job description

American City Business Journals, Inc. is seeking a part-time Office Administrator in Boston, MA. The role involves coordinating and performing a wide range of administrative and support services for the Publisher and staff, including invoice entry, mail distribution, and liaising on accounts payables.

Experience of 3–5 years is preferred. Proficiency in Excel and word processing is expected; Salesforce experience is a plus and the candidate should be able to learn new systems as needed.