Part-Time Front Desk & Office Operations Pro

Boston Globe Media Partners, LLC; Boston (MA); On-site; USD 34,000 - 41,000; Part time

Job summary

Boston Globe Media Partners is seeking a part-time Office Assistant in downtown Boston to support front desk, facilities, mail, supplies, scheduling, and general administrative tasks. The role reports to Building Operations and Office Manager and emphasizes service orientation, attention to detail, and the ability to juggle multiple priorities with professionalism.

This in-person position runs Tuesday–Thursday, 7:30 a.m.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• At least two years of relevant administrative, reception, or customer service experience preferred.
• Strong organizational skills and demonstrated ability to prioritize work and coordinate multiple tasks at one time.
• Professional, service-oriented demeanor and the ability to remain calm under pressure.

Responsibilities

• Staff reception in providing a welcoming, professional first point of contact for employees, visitors, vendors, and delivery personnel.
• Conduct various administrative tasks at the reception desk including answering phones and displaying the daily newspapers.
• Register external guests and coordinate access through the main lobby, parking garage, and freight elevator using the property management system Proxyclick.
• Accept, sort, and distribute incoming mail and deliveries; process outgoing USPS, FedEx, and UPS shipments.
• Track and restock supply rooms, copy rooms, kitchens, and other shared office areas.
• Assist with ordering office and kitchen supplies and maintaining organized stock areas.
• Place and follow up on service requests using Prism the property management system.
• Assist as needed in booking conference rooms and coordinating space for staff meetings, internal events, and other office needs.
• Follow workplace safety and security procedures and promptly escalation facility or access issues.

Skills

Customer service

Office coordination

Multitasking

Google Workspace

Education

High school diploma

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Adobe Acrobat

Gmail

Job description

Boston Globe Media Partners is seeking a part-time Office Assistant in downtown Boston to support front desk, facilities, mail, supplies, scheduling, and general administrative tasks. The role reports to Building Operations and Office Manager and emphasizes service orientation, attention to detail, and the ability to juggle multiple priorities with professionalism.

This in-person position runs Tuesday–Thursday, 7:30 a.m.