Boston Office & Operations Administrator

0304 Capstone Corporate Finance LLC; Boston (MA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Wellness program

Retirement plan

Paid holidays and PTO

Job summary

Capstone Partners in Boston is seeking an administrative professional to support a busy office. The role focuses on general office coordination, light reception duties and firmwide administrative support.

You will help manage travel, expense reports, and event logistics while maintaining a professional, organized workspace. The ideal candidate has 1–2 years of office admin experience (or 3+ years without a degree) and strong communication, detail orientation, and organizational skills.

Qualifications

• At least one year (w/ degree) or three years (w/o degree) of office admin experience.
• Bachelor’s Degree preferred.
• Excellent written and verbal communication skills.
• Must be detail oriented, proactive and able to take initiative.
• Strong organization and prioritization of time-sensitive tasks.

Responsibilities

• Maintain office appearance and conference rooms.
• Provide light reception duties including phones and visitors.
• Coordinate in-office meetings and catering.
• Manage supplies and mail.
• Set up new hire workstations and handle terminations clean-outs.
• Coordinate travel arrangements and expense reports.
• Order business cards and support events.
• Assist with IT equipment setup and ticketing.

Skills

Office administration

Time management

Communication

Attention to detail

Education

Bachelor’s Degree preferred

Tools

Microsoft O365

Job description

Capstone Partners in Boston is seeking an administrative professional to support a busy office. The role focuses on general office coordination, light reception duties and firmwide administrative support.

You will help manage travel, expense reports, and event logistics while maintaining a professional, organized workspace. The ideal candidate has 1–2 years of office admin experience (or 3+ years without a degree) and strong communication, detail orientation, and organizational skills.