Office Administrator

Boston Research Journals; Somerville, Northern (MA, KY); Hybrid; USD 42,000 - 63,000; Full time

Job summary

Boston Research Journals in Somerville, MA, seeks an experienced administrator to run the day-to-day of our office—front-of-house, calendars, vendors, shipping, records, and the operational glue that keeps a busy publishing house moving.

You will own the front-of-house, manage vendors and the office budget, coordinate shipping of printed journals and author dispatches, and keep records tidy with basic bookkeeping support.

Qualifications

• 4–5 years of office administration or operations experience.
• Excellent organization and follow-through - you close loops without being chased.
• Strong written and spoken English; professional, warm front-of-house manner.
• Able to work on-site five days a week in Somerville, MA.

Responsibilities

• Own front-of-house: reception, correspondence, phones and the shared inboxes' first triage.
• Manage vendors, supplies, facilities issues and the office budget.
• Coordinate shipping and receiving, including printed journal copies and author dispatches.
• Keep organizational records tidy: filing, invoices, basic bookkeeping support and compliance paperwork.
• Schedule meetings, travel and events for the leadership and editorial teams.

Skills

Office administration

Organization

English proficiency

G Suite / MS Office

On-site availability

Tools

Google Workspace

Microsoft Office

Job description

Run the day-to-day of our Somerville office - front-of-house, vendors, scheduling, records and the operational glue that keeps a busy publishing house moving.

About the Role

Our office at 240 Elm Street in Somerville (Davis Square, steps from the Red Line) is the operational home of Boston Research Journals. We need an experienced administrator to own it: the calendars, the vendors, the mail and shipping (including printed journal dispatches), the supplies, the visiting editors and the hundred small things that make an office work.

What You Will Do

• Own front-of-house: reception, correspondence, phones and the shared inboxes' first triage.
• Manage vendors, supplies, facilities issues and the office budget.
• Coordinate shipping and receiving, including printed journal copies and author dispatches.
• Keep organizational records tidy: filing, invoices, basic bookkeeping support and compliance paperwork.
• Schedule meetings, travel and events for the leadership and editorial teams.

What We Are Looking For

• 4-5 years of office administration or operations experience.
• Excellent organization and follow-through - you close loops without being chased.
• Strong written and spoken English; professional, warm front-of-house manner.
• Confident with Google Workspace / Microsoft Office and everyday office technology.
• Able to work on-site five days a week in Somerville, MA.

Nice to Have

• Experience in publishing, academia or another deadline-driven professional office.
• Basic bookkeeping (QuickBooks or similar).