Part-Time Onsite Administrative Assistant – NY

vecrainc; New York (NY); On-site; USD 21,000 - 34,000; Part time

Job summary

VECRA, Inc. is seeking a Part-Time Administrative Assistant to provide essential office support on-site in New York. You will manage calendars, compile reports, and handle travel arrangements while coordinating with staff and clients.

The role requires at least a high school diploma and 2 years of professional office experience, with strong proficiency in Microsoft Office, calendar management, and effective communication. Work hours are daytime, Monday through Friday, onsite across NY state.

Qualifications

• Requires a high school diploma or equivalent and at least 2 years of professional office experience.
• Proficient with Microsoft Office applications (Outlook, Word, Excel) and virtual meeting tools (WebEx, Zoom).
• Ability to manage calendars, reports, and filing systems; strong communication and organizational skills.

Responsibilities

• Work closely with onsite staff to ensure deliverables meet client and VECRA standards.
• Manage staff calendars on a day-to-day basis.
• Format and prepare reports and presentation materials.
• Maintain electronic and hard-copy files and tracking systems.
• Coordinate travel arrangements and related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Handle mail distribution and order office supplies.
• Answer and route phone calls to appropriate parties.
• Perform additional tasks as assigned.

Skills

MS Office proficiency

Communication skills

Organization skills

Data entry

Independent & team work

Multitasking

Attention to detail

Education

High school diploma (or equivalent)

Tools

Outlook

Word

Excel

Microsoft Teams

WebEx

Zoom

Shared calendars

Job description

VECRA, Inc. is seeking a Part-Time Administrative Assistant to provide essential office support on-site in New York. You will manage calendars, compile reports, and handle travel arrangements while coordinating with staff and clients.

The role requires at least a high school diploma and 2 years of professional office experience, with strong proficiency in Microsoft Office, calendar management, and effective communication. Work hours are daytime, Monday through Friday, onsite across NY state.