Part-Time Administrative Assistant — Onsite NY

VECRA, Inc.; New York (NY); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Paid holidays

Paid time off

Medical and dental

Job summary

VECRA, Inc. is seeking Part-Time Administrative Assistants to support Federal, state, public sector and commercial clients across New York. The VECRA VIP will work on-site at a New York locale, typically Monday–Friday, with hours varying by department.

The role covers office support, calendar management, reports, travel arrangements, meetings, and data entry. Candidates should have a high school diploma, two years of office experience, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Experience supporting day-to-day operations (supplies, equipment, correspondence, document management).
• Ability to enter and extract data from electronic databases.
• Able to work independently and in a team with varying personalities.
• Ability to manage multiple priorities and stay organized.
• Strong written and verbal communication skills.
• Preferred: experience with New York State agencies.

Responsibilities

• Work closely with onsite staff to meet contract deliverables and standards.
• Manage staff calendars on a day-to-day basis.
• Prepare reports and presentation materials.
• Establish and maintain electronic and hard-copy files and logs.
• Arrange travel and related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Compile and distribute mail; manage supplies inventory.
• Answer and route phone calls to appropriate parties.
• Handle other assignments and projects as needed.

Skills

Strong written and verbalCommunication

Independent and team work

Multitasking

Organizational skills

Professional demeanor

Education

High school diploma (or equivalent)

Tools

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Job description

VECRA, Inc. is seeking Part-Time Administrative Assistants to support Federal, state, public sector and commercial clients across New York. The VECRA VIP will work on-site at a New York locale, typically Monday–Friday, with hours varying by department.

The role covers office support, calendar management, reports, travel arrangements, meetings, and data entry. Candidates should have a high school diploma, two years of office experience, and proficiency in Microsoft Office.