Part-Time Executive Secretary — Onsite NY Support

VECRA, Inc.; New York (NY); On-site; USD 28,000 - 39,000; Part time

Job summary

VECRA, Inc. seeks a Part-Time Executive Secretary to provide office and administrative support onsite across New York State. The role supports VECRA’s Federal government, State, public sector, and commercial clients, with hours Mon–Fri and location-specific scheduling.

The successful candidate will manage calendars, prepare reports, arrange travel, and maintain files while collaborating with onsite staff to meet client expectations. Shift details vary by location.

Qualifications

• The candidate must have a high school diploma or equivalent and at least two years of professional office experience.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and virtual meeting tools (WebEx, Zoom) is required.
• Strong written and verbal communication, data entry, and ability to manage multiple priorities are essential.

Responsibilities

• Work closely with onsite staff to meet contract deliverables and client standards.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Format and prepare reports and presentation materials.
• Maintain electronic and hard-copy files and tracking systems.
• Handle mail distribution and inventory of supplies.
• Answer and route phone calls to appropriate parties and provide admin support.
• Prepare documentation and assist with data entry into databases.
• Support day-to-day office operations and projects as assigned.

Skills

Attention to detail

Strong communication

Prioritization

Organization

Independent & team work

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Job description

VECRA, Inc. seeks a Part-Time Executive Secretary to provide office and administrative support onsite across New York State. The role supports VECRA’s Federal government, State, public sector, and commercial clients, with hours Mon–Fri and location-specific scheduling.

The successful candidate will manage calendars, prepare reports, arrange travel, and maintain files while collaborating with onsite staff to meet client expectations. Shift details vary by location.