Onsite Administrative Assistant – NY Public Sector

VECRA, Inc.; New York (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive benefits

Paid holidays and PTO

Job summary

VECRA, Inc. is seeking full-time Administrative Assistants to support its NY state operations onsite. The role requires Monday–Friday hours, with location variation across New York and no remote work.

You will provide office and administrative support, manage calendars, prepare reports, and coordinate travel and meetings. Ideal candidates have a high school diploma (or equivalent) and at least two years of office experience, with strong Microsoft Office skills and attention to detail.

Qualifications

• High school diploma (or equivalent) required.
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Experience formatting reports and preparing presentation materials.

Responsibilities

• Work closely with onsite staff to meet contract deliverables and standards.
• Manage staff calendars on a day-to-day basis.
• Provide administrative support to prepare reports and presentations.
• Maintain electronic and hard-copy files and logs.
• Arrange travel and related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Handle mail distribution and inventory of office supplies.
• Answer and route phone calls; support ad-hoc projects.

Skills

MS Office

Communication skills

Organization

Data entry

Teamwork

Multitasking

Education

High school diploma (or equivalent)

Two-year professional office experience

Tools

Outlook

Word

Excel

Teams

WebEx

Zoom

Job description

VECRA, Inc. is seeking full-time Administrative Assistants to support its NY state operations onsite. The role requires Monday–Friday hours, with location variation across New York and no remote work.

You will provide office and administrative support, manage calendars, prepare reports, and coordinate travel and meetings. Ideal candidates have a high school diploma (or equivalent) and at least two years of office experience, with strong Microsoft Office skills and attention to detail.