Onsite Administrative Assistant - Full-Time, NY

VECRA, Inc.; City of Troy (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Medical and dental

Job summary

VECRA, Inc. is seeking an Administrative Assistant to provide comprehensive office support in a New York State locale. The role is full-time, onsite, with responsibilities spanning calendar management, reporting, travel coordination, and document handling.

The ideal candidate has a high school diploma, 2+ years in a professional office, and strong Microsoft Office skills, including Outlook, Word, Excel, and Teams. Excellent communication and organization are essential.

Qualifications

• A high school diploma (or equivalent).
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Ability to manage data entry, reports, and calendar coordination.
• Strong communication and organizational skills are required.

Responsibilities

• Work closely with onsite staff and managers to meet contract deliverables.
• Manage staff calendars and coordinate day-to-day activities.
• Format and prepare reports and presentation materials.
• Maintain electronic and hard copy files and logs.
• Arrange travel and prepare related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Distribute mail and manage supplies inventory.
• Answer and route phone calls to appropriate parties.
• Handle other assignments as needed.

Skills

Attention to detail

Strong written and verbalcommunication

Organizational skills

Ability to work independently and as a

Teamwork and collaboration

Problem-solving

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Job description

VECRA, Inc. is seeking an Administrative Assistant to provide comprehensive office support in a New York State locale. The role is full-time, onsite, with responsibilities spanning calendar management, reporting, travel coordination, and document handling.

The ideal candidate has a high school diploma, 2+ years in a professional office, and strong Microsoft Office skills, including Outlook, Word, Excel, and Teams. Excellent communication and organization are essential.