Part-Time Executive Secretary & Office Coordinator

vecrainc; New York (NY); On-site; USD 28,000 - 50,000; Part time

Benefits offered by this job

Paid holidays

Paid time off

Medical and dental

Job summary

VECRA, Inc. seeks a Part-Time Executive Secretary to provide office and administrative support on-site at a New York State locale, Monday through Friday. Hours are variable per department needs; part-time positions are available until filled.

The role requires a high school diploma and at least two years of professional office experience, with strong communication and calendar-management skills, and proficiency in Microsoft Office and virtual meeting tools.

Qualifications

• High school diploma or equivalent.
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and virtual meeting tools (WebEx and Zoom).
• Ability to manage day-to-day office operations, including supplies, document management, and correspondence.
• Ability to work independently and as part of a team and handle multiple priorities.

Responsibilities

• Work closely with onsite staff and managers to meet contract deliverables and standards.
• Manage staff calendars on a day-to-day basis.
• Prepare reports and presentation materials.
• Maintain electronic and hard-copy files, logs, and tracking systems.
• Arrange travel and related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Handle mail distribution and inventory of supplies.
• Answer and route phone calls appropriately.
• Take on other assignments as needed.

Skills

Strong communication

Organization

Calendar management

Independent & team work

Multitasking

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

Teams

WebEx/Zoom

Job description

VECRA, Inc. seeks a Part-Time Executive Secretary to provide office and administrative support on-site at a New York State locale, Monday through Friday. Hours are variable per department needs; part-time positions are available until filled.

The role requires a high school diploma and at least two years of professional office experience, with strong communication and calendar-management skills, and proficiency in Microsoft Office and virtual meeting tools.