Onsite Administrative Assistant – NY State

vecrainc; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

VECRA, Inc. seeks Full-Time Administrative Assistants to join our NY statewide staffing footprint.

The role provides office and administrative support on-site, Monday through Friday, with hours varying by department needs and location. The ideal candidate will have a high school diploma, 2+ years of professional office experience, and strong proficiency in Microsoft Office (Outlook, Word, Excel, Teams) plus WebEx and Zoom for virtual meetings.

Qualifications

• A high school diploma (or equivalent).
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting apps including WebEx and Zoom.
• Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs.
• Ability to enter data into, and extract data from, electronic databases.
• Ability to work independently and on a team.
• Ability to handle multiple, shifting priorities.
• Strong written and verbal communication skills.

Responsibilities

• Work closely with onsite staff to ensure contract deliverables meet standards.
• Manage staff calendars daily.
• Prepare reports and presentation materials.
• Maintain electronic and hard copy files and logs.
• Arrange travel and related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Process mail and manage inventory and supplies.
• Answer and route phone calls.
• Handle other assignments as needed.

Skills

Strong written and verbal comms

Organizational skills

Multitasking / prioritization

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

WebEx

Zoom

Shared calendars

Job description

VECRA, Inc. seeks Full-Time Administrative Assistants to join our NY statewide staffing footprint.

The role provides office and administrative support on-site, Monday through Friday, with hours varying by department needs and location. The ideal candidate will have a high school diploma, 2+ years of professional office experience, and strong proficiency in Microsoft Office (Outlook, Word, Excel, Teams) plus WebEx and Zoom for virtual meetings.