Onsite Part-Time Administrative Assistant – NY

vecrainc; New York (NY); On-site; USD 27,552,000 - 38,573,000; Part time

Job summary

VECRA, Inc. is seeking part-time Administrative Assistants to support multiple New York State locations on-site, Monday through Friday.

The role includes calendar management, travel arrangements, document preparation, and file maintenance for government, public sector, and commercial clients. Candidates should have a high school diploma (or equivalent) and at least two years of office experience, with strong MS Office and virtual meeting tool skills.

Qualifications

• High school diploma or equivalent required.
• Minimum two years of experience in a professional office setting.
• Experience with Microsoft Office applications (Outlook, Word, Excel, Teams) and virtual meeting tools (WebEx, Zoom).
• Ability to enter data into and extract data from electronic databases.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and manage shifting priorities.

Responsibilities

• Assist with day-to-day office operations and administration.
• Support calendar management and travel arrangements for staff.
• Format and prepare reports and presentation materials.
• Maintain electronic and hard copy files and tracking systems.
• Schedule in-person and virtual meetings and conference calls.
• Answer and route phone calls to appropriate parties.

Skills

Written communication

Verbal communication

Attention to detail

Independent work

Teamwork

Multitasking

Organization

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

WebEx

Zoom

Job description

VECRA, Inc. is seeking part-time Administrative Assistants to support multiple New York State locations on-site, Monday through Friday.

The role includes calendar management, travel arrangements, document preparation, and file maintenance for government, public sector, and commercial clients. Candidates should have a high school diploma (or equivalent) and at least two years of office experience, with strong MS Office and virtual meeting tool skills.