Onsite Administrative Assistant — NY, Full-Time

VECRA Inc; New York (NY); On-site; USD 41,000 - 56,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Medical and dental

Job summary

VECRA, Inc. is seeking Full-Time Administrative Assistants to support state-wide operations in New York. The role is on-site, Monday through Friday, with hours varying by department.

The hours for full-time work are specified on each individual job. You will manage calendars, prepare reports, handle filing, arrange travel, schedule meetings, and assist with daily office operations for VECRA's government and commercial clients.

Qualifications

• High school diploma or equivalent.
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom.
• Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs.
• Ability to enter data into, and extract data from, electronic databases.
• Ability to work independently and on a team.
• Ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports.
• Strong written and verbal communication skills.

Responsibilities

• Work closely with onsite staff and managers to ensure contract deliverables meet standards.
• Manage staff calendars on a day-to-day basis.
• Provide administrative support to format and prepare reports and presentation materials.
• Establish and maintain electronic and hard copy files, logs, and tracking systems.
• Arrange travel and prepare related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Compile, prioritize and distribute mail.
• Maintain inventory of and order supplies as needed.
• Answer and route phone calls to appropriate parties.
• Perform other assignments and projects as assigned.

Skills

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Data entry

Report preparation

File management

Calendar management

Travel arrangements

Education

High school diploma

Tools

WebEx

Zoom

Microsoft Teams

Job description

VECRA, Inc. is seeking Full-Time Administrative Assistants to support state-wide operations in New York. The role is on-site, Monday through Friday, with hours varying by department.

The hours for full-time work are specified on each individual job. You will manage calendars, prepare reports, handle filing, arrange travel, schedule meetings, and assist with daily office operations for VECRA's government and commercial clients.